Administrative Assistant - Regional Operations

Purpose:Perform clerical and administrative functions, and Contracts Administration, to assist the Operations Department, including support to Regional Vice-President of Operations, Regional Managers, Regional Construction, Marketing and Training functions. What Highmark can do for you:Help you achieve your goals by continuous professional development and regular career progression sessionsCompetitive pay for the marketMonthly bonus opportunities for all site associates30% associate rent discountMedical, Dental & Vision benefits the 1st of the month following 30 days of full-time employmentCompany-provided life insurance, short term and long term disability coverageFlexible Spending accounts401(k) eligibility after 90 days, with 4% Highmark matchProfessional Certification & Tuition reimbursementVacation, Sick and Personal Time off available to use after 90 days10 paid holidaysPaid parental leaveResponsibilities include (but are not limited to):Works independently and within a team on special nonrecurring and ongoing projectsHandles special projects by planning and coordinating multiple presentations, disseminating information and coordinating direct mailingsAssists in due diligence, acquisitions and dispositions tasks, as neededSchedules and organizes complex activities such as meetings, travel, conferences and regional activitiesUpdates Operation forms as directed by the RVPSupports the department by coordinating the completion of typing, editing, proofing and filing as requestedManages proposals and/or report productions (i.e. new business, due diligence, shop reports, accounting issues)Establishes, develops, maintains and updates filing system and report binders - individually and departmentallyPerforms tasks such as copies, scanning, mail, etc.Handles expense reports, codes invoices, annual budget preparationReceives and responds to resident calls and routes appropriately; tracks follow upReceives and proofs all employee and PSA leases. Maintains spreadsheet for leases and returns if corrections are neededSupports RVP and Construction Manager with the creation, execution, and maintenance of contracts for Capital ProjectsMaintains a proficient record of contracts, draws, payables, and change orders for Capital ProjectsQualifications:University degree preferred2-3 years professional administrative experienceDetail oriented with excellent organizational, multi-tasking and time management skillsAdvanced knowledge of MS Office - Outlook, Word, Excel, Power PointExperience in YARDI software, a plusExcellent verbal and written skillsMust have initiative and be flexibleAbility to work occasional overtime#CORPReq. ID #2025-8545

Created: 2025-11-12