Operations Coordinator II- Urology

Job Description The Milton and Carroll Petrie Department of Urology has long been a leader in clinical practice, education, and research. Faculty in our Department, which is housed within the Icahn School of Medicine at Mount Sinai, perform complex procedures using robotics, laparoscopy, and endoscopy, all as a part of our minimally invasive urologic surgery program. We remain equally committed to engaging in breakthrough research while training the next generation of leaders in the field. The Operations Coordinator II is responsible for overseeing activities that support and maintain efficient HR, operational and strategic initiatives and activities within the department. Qualifications + Associateu2019s degree, or equivalent work experience. Bacheloru2019s degree preferred. + 5 years related experience required or 3 years of related experience with a Bacheloru2019s or advanced degree. + Proficiency in Microsoft Office, especially Excel; familiarity with financial reporting tools and systems preferred. + Strong communication, organization, and interpersonal skills + Demonstrated ability to manage multiple priorities in a fast-paced environment. + Exceptional attention to detail Responsibilities _HR Support_ + Manage and process HR transactions for faculty and staff (e.g. invoices, reimbursements, moonlighting payments, bonuses, one-time supplements, incentives, OT, new positions, salary source changes, WIOD, etc.). + Oversee FMLA submissions and calculations, coordinating with HR and employees. + Support visa processing for international faculty and staff. + Direct fund requests and tracking for faculty practices, grants, clinical trials, and gifts. + Coordinate payroll, time and effort reporting, and maintenance of on-call coverage schedules supporting both faculty and staff. + Track physician contracts and maintain records of reimbursable expenses (e.g. CME, travel, etc.). _Operational Support_ + Train staff in procurement, HR systems, and internal processes (e.g., Sinai Cloud). + Oversee and approve access and service requests (e.g., Sail Point, Cybersecurity, ServiceNow). + Track and manage equipment and IT asset distribution. + Prepare and submit Purchase Orders and check requests for clinical practices and departmental events in coordination with vendors, Accounts Payable, etc. + Submit and manage internal and external agreements, including consulting contracts. + Coordinate with internal auditors to ensure compliance (e.g. attestations for time and effort reports). _Strategic & Liaison Functions_ + Serve as liaison between new faculty and the Deanu2019s Office. + Collaborate with department leadership to support various initiatives + Ensure smooth onboarding and integration of new faculty and staff. About Us Strength through Unity and Inclusion The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinaiu2019s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. About the Mount Sinai Health System: Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time u2014 discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patientsu2019 medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high

Created: 2025-11-13