Director of Procurement- Elm City Communities

POSITION SUMMARYUnder the direction of the Senior Vice President of Finance, IT and Administration, the Procurement Director oversees all procurement and contracting functions for the agency, ensuring compliance with federal and state regulations while managing operations with significant financial and organizational impact.KEY RESPONSIBILITIESStrategic Leadership & Policy DevelopmentProvide strategic procurement guidance, innovative solutions, and technical expertise to agency leadershipDevelop, recommend, and administer procurement policies and procedures in compliance with federal (HUD/FAR) and state statutes and regulationsMaintain current knowledge of government contract law and procurement best practicesContract & Procurement ManagementPlan and direct agency-wide procurement activities for all departments including Property Management, Modernization, Real Estate Development, Social Services, Finance, Human Resources, Information Technology, Legal Services, and Section 8 ProgramsManage competitive solicitations including Requests for Proposals (RFPs) and Invitations for Bids (IFBs)Develop, negotiate, and administer contracts, subcontracts, memoranda of agreement, and cooperative agreementsReview specifications, cost estimates, performance requirements, and delivery schedulesProcess contract modifications, amendments, extensions, and closeoutsOversee purchase order processes and procurement software systemsCompliance & Risk ManagementEnsure compliance with HUD, Federal Acquisition Regulations (FAR), Connecticut procurement regulations, and agency policiesConsult with legal counsel on contract interpretation and regulatory complianceMonitor Section 3, Davis-Bacon, and prevailing wage complianceCoordinate with and respond to auditors regarding procurement activitiesConduct dispute resolution hearings for claims, protests, and appealsReview contractual terms to identify legal risks and develop mitigation strategiesVendor Relations & OutreachMaintain vendor registration system and cultivate professional supplier relationshipsConduct outreach to maximize vendor participation, with emphasis on Minority, Women, Resident, and Section 3 businessesCoordinate pre-proposal conferences and proposal evaluationsProvide training to vendors on agency procurement policies and proceduresRecords Management & ReportingMaintain and organize comprehensive procurement files, contract documents, and compliance recordsPrepare regular reports on procurement activities, contract status, and planning metrics for management and Board of CommissionersManage tracking and safekeeping of small and attractive assets and inventoryUpdate procurement information on agency websiteTraining & Staff DevelopmentDevelop and deliver procurement training for agency employees across all divisionsSupervise, evaluate, and mentor assigned procurement staffManage information technology needs for the procurement divisionQUALIFICATIONSEducation: Bachelor's degree in Business Administration or related field required; advanced degree and/or additional professional training preferredExperience: Six to ten years of progressively responsible contracting or procurement experience, including minimum four years in a supervisory capacity (or equivalent combination of education and experience)Required Knowledge & Skills:Public Housing Agency (PHA) or government contracting environmentFederal and state procurement regulations and contract lawSolicitation techniques, negotiation, and dispute mediationMicrosoft Office Suite and procurement software systemsStrong written and oral communication skillsAbility to work independently with minimal supervision in a fast-paced, decentralized environmentCertifications: Must obtain or possess within one year of hire:Certified Public Purchasing Officer (CPPO), ORCertified Professional Public Buyer (CPPB), ORCertified Purchasing Manager (CPM), ORCertified Professional in Supply Management (CPSM)Other Requirements: Valid Connecticut driver's license nOur Commitment to Diversity, Equity, Inclusion & Belonging nnnnNonprofit HR is committed to fostering and maintaining a work environment where diversity, equity, and inclusion (DEI) are fully integrated into everything we do for the benefit of our employees and the clients that we serve. To fully realize our goal, we prioritize our understanding of the complexities of DEI within our workforce to inform our approach to talent management. We believe that this guides how we do our work, advise our clients to operationalize DEI and position our content and educational opportunities help strengthen the talent management capacity of the social impact sector.nnContinue reading our about our commitment at

Created: 2025-11-15