Administrative Assistant

Peak Performers is seeking an experienced Administrative Assistant to provide high-level support to its leadership team in Albany, NY. This role is ideal for a dependable, detail-oriented professional comfortable managing multiple priorities in a fast-paced government environment. Who Youu2019ll Be Working With In this role, youu2019ll support a collaborative and mission-driven leadership team that plays a key role in statewide emergency medical services initiatives. You'll be working directly with a seasoned leader who values organization, discretion, and reliability. The team is fast-paced but supportive, and your contributions will directly support public health programs that serve New Yorkers across the state. Major Duties + Oversee and manage division file systems (digital and paper), including retention schedules and confidential materials + Schedule meetings with internal and external stakeholders + Organize, track, and analyze incoming communications and files + Manage executive calendars and prioritize meeting requests + Prepare travel documentation and enter travel in the State Financial System (SFS) + Track communications deadlines and organize materials for review + Run reports across various systems as needed + Submit required state forms and administrative paperwork + Support space management and other ongoing projects within the division Required Qualifications + Minimum 2 years of experience in an office environment performing administrative duties + High School Diploma or equivalent + Proficiency with Microsoft Office 365 (Outlook, Word, Excel, Teams, PowerPoint, SharePoint) + Ability to manage multiple tasks, work independently, and adapt to shifting priorities + Strong organizational, communication, and time management skills + Comfort working with confidential material and speaking on the phone + Familiarity with electronic databases and digital file management Preferred Qualifications + Experience supporting senior or executive-level leadership in government or healthcare + Experience coordinating travel and multi-agency meetings + Strong written communication skills for creating reports and correspondence + Experience handling electronic communications and organizing both paper and digital files Exciting Opportunity Details + Compensation Rate : $21.00/hour + Project Term: 1 year (Ongoing assignment with no defined end date) + Schedule: 37.5 hours/week, Monday to Friday + Flexible start times between 7:30 AM and 9:00 AM + Set schedule expected; changes require manager approval + Location: Onsite in Albany, NY + Parking: Free parking available; location is accessible by public transit + Equipment: All equipment provided + Badge Fee: $13 badge required (reimbursable; cashieru2019s check needed during first + Before hiring, candidates must:Confirm highest level of education completed & Provide a full 5-year work history Applicants for employment with Peak Performers must possess work authorization that does not require sponsorship for a visa now or in the future. Peak Performers is an equal opportunity employer and will consider all applicants without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law. Peak Performers does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services. Custom Job ID: 26-NY-PO1080 #LI-Onsite

Created: 2025-11-14