Marketing Proposal Coordinator II

Are you passionate about growing your marketing career? Do you enjoy collaborating with a diverse team of experts to develop creative solutions?MBP is a leading, multi-disciplined construction consulting firm headquartered in Vienna, Virginia. As a member of the MBP marketing team, you will play a key role in working with team members across all areas of the firm to coordinate proposal efforts, develop qualifications packages, and create targeted deliverables and presentations that highlight MBP’s capabilities and unique value.This Marketing Proposal Coordinator II role is designed for someone ready to take the next step in their AEC marketing career, building on previous proposal coordination experience and expanding into more complex pursuits.In this role, familiarity with the AEC industry is preferred. We offer exceptional benefits, clear career growth, professional development, and the chance to join a fun, talented marketing team that truly values collaboration and creativity.What You'll DoAs a Marketing Coordinator at MBP, you will take ownership of proposals and marketing efforts that support the firm's strategic pursuits. You will collaborate closely with technical teams, business development leaders, and office leadership to create clear, compelling, and compliant submissions.Key responsibilities include:Managing proposals, capabilities packages, and shortlist interview materials from kickoff to deliveryReviewing RFPs and developing compliance matrices, schedules, and QC plansWorking alongside technical staff and BD teams to develop content, themes, and messaging that align with client goalsWriting, editing, and tailoring resumes, project descriptions, and firm narrativesCoordinating with teaming partners and subconsultantsSupporting go/no-go, kickoff, pink/red team reviews, and debriefsMaintaining accurate data in Deltek Vantagepoint and supporting the development of updates and contentEnsuring win themes and messaging are consistent throughout responses and presentationsUsing Joist AI and OpenAsset to support content development, organization, and compliance trackingMonitoring opportunity websites and routing RFPs to pursuit leadersAssisting with print production, assembly, and delivery when requiredWho We Are Looking ForSomebody who thrives in a fast-paced environment, enjoys working with innovative and supportive teammates, and loves turning complex requirements into polished, compelling content. This position is ideal for someone with previous AEC proposal experience who is ready to take on more autonomy and leadership in pursuit management.ExperiencePrior experience coordinating proposals for government and private-sector clients; experience in the AEC industry strongly preferredExperience with Federal SF 330, state, and municipal submissions is desirableProficient with Adobe InDesign, Microsoft Office, and experience with Deltek Vantagepoint (or similar CRM) and OpenAsset preferredProven success managing multiple deadlines and competing prioritiesMinimum of 2 years of AEC industry proposal experience requiredEducation/KnowledgeBachelor’s degree in marketing, communications, business, English, or related field, or equivalent experienceSkills and AbilitiesExceptional writing, editing, and verbal communication skillsStrong organization, time management, and detail orientationAbility to interpret complex RFPs and develop compliance structuresProficiency with Adobe InDesign, Acrobat, and Microsoft OfficeExperience working in SharePoint and OneDrive environmentsAbility to collaborate and build relationships across teams and officesGuidance/ResponsibilityYou will work independently on most assignments while collaborating closely with marketing leadership, business development, and technical staff. This role requires initiative, accountability, and the ability to manage deadlines confidently.BENEFITS:Competitive compensation with opportunities for semi-annual bonusesGenerous Paid Time Off and holiday schedules100% Employer paid medical, dental, vision, life, AD&D, and disability benefits (for individual)Health Savings Account with company contribution401(k)/Roth 401(k) plan with company matchTuition Assistance and Student Loan ReimbursementNumerous Training and Professional Development opportunitiesWellness Program & Fitness Program ReimbursementStatus: Full-timeRequirements: Applicants must be authorized to work in the U.S. without sponsorship.MBP is an equal opportunity employer. Protected veterans and individuals with disabilities are encouraged to apply.

Created: 2025-11-17