Traffic Operations Staff Assistant - Ocoee, FL

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed - today and into tomorrow.Supportone of the largest and diversetechnical solutions providersin the worldand have a handin helpinginlaying thefoundation for human progress.As aTraffic Operations Staff Assistant on our team inOcoee, Florida,you'll perform a wide variety of administrative and staffprojectsupport services.We'll lean on you for a variety of important tasks to keep our team humming right along as an integral part of our success together as a team.Key Responsibilities, But Not Limited To:u2022 Attend meetings and create meeting minutesu2022 Track and follow up on action itemsu2022 Draft and send emails or memosu2022 Schedule meetings and manage calendarsu2022 Manage Traffic Operations outlook email groupsu2022 Update Traffic Operations Phone Listu2022 Assist with document formatting (Word - templates)u2022 Maintain digital filing systems (SharePoint)u2022 Cleanup SharePointu2022 Migrate files from Traffic Operations Server to SharePointu2022 Announce New Hires and Promotions to SharePointu2022 Update bulletin boardsu2022 Act as Traffic Operations Record Custodian, ass requested.u2022 Perform Once a year inventory of document retentionu2022 Assist with project tracking and updates (Planner)u2022 Compile Traffic Operations program documentation (Word - Annual Reports, Monthly Reports, Weekly Reports, etc.)u2022 Monitor deadlines and deliverables (Follow-up & Reminders)u2022 Help schedule interviewsu2022 Order office supplies and manage inventoryu2022 Order Jacobs office/breakroom supplies and manage inventory (Ft Pierce, SunTrax, Ocoee - coordinate with Khalea for Pompano)u2022 Process expense reports and invoicesu2022 Support onboarding/offboarding processesu2022 Maintain the Jacobs staff PTO scheduleu2022 Notify Management of PTO conflicts.u2022 Arrange Traffic Operations monthly lunches (coordinate with AECOM)u2022 Arrange Jacobs special eventsu2022 Distribute Jacobs swag/Bingo cards, etc.u2022 Send Weekly Reminder Emails: Timesheet, Vehicle Inspection, BZOu2022 Manage Jacobs Pool Vehicle Logs and Maintenance (including vehicle washes)u2022 Support HR-related communicationWorking Conditions:Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services.Join us and we weu2019ll support youin developing your skills and exploringall that you can do across our global company,with opportunities to share your knowledge along the way.#OMFS #OurJacobs #BIA u2022 3-5 years of professional experience in Administrative and Project Support.u2022 High School graduate or equivalent GED required. We may accept specialized training or education in lieu of this education requirement.u2022 Proficiency in Microsoft Office Products.u2022 Valid Driver's license.Ideally, Youu2019ll Also Have:u2022 AA Degreeu2022 Experience supporting larger teams within a Consulting firm.u2022 Excellent communication skills; both written and verbal.u2022 Team player.u2022 Excellent organizational skills.u2022 Self Starter.u2022 Positive, Can Do AttitudeJacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

Created: 2025-11-17