Estimating Administrative Assistant

Join the industry leader! BOLAND provides clients with sustainable and energy efficient solutions for commercial, institutional and industrial buildings in the Washington, DC / Baltimore metropolitan area. We allow building occupants and owners to do what they do best -- focus on business, not buildings. Did you know we have been named a "Best Place to Work" by 'Washington Business Journal' 16 times? Estimating Administrative Assistant: Support Project Engineering Team with managing day to day duties. Essential Duties: - Update, maintain, and communicate vendor contacts in Outlook - Maintain bid files on network using Windows applications and manufacturer software - Request, coordinate, and follow up on quotes from vendors utilizing project management software (Procore) - Maintain bid project tracking logs within CRM platform (Salesforce) - Research and contact account executives for project details - Provide limited filtering of incoming projects for bid - Must read and interpret construction documents and especially mechanical drawings and specifications - Perform quantity take-offs of construction documents when required - Organize and schedule internal and vendor meetings, and take detailed minutes - Maintain confidential statistical logs for estimating efforts and provide periodic monthly and annual reporting (if required) - Back-up to Bid Office Coordinator as needed - Other duties as assigned Requirements: - Associate degree or equivalent combination of experience and education - Preferred 4 years of administrative experience - Experience in Construction and/or HVAC industry - Familiar with blueprints and mechanical plans is a plus - Strong multi-tasking skills, self-starter, independent, team oriented, hardworking, dependable, respectful, positive attitude and proactive mentality - Quick learner, strong and clear communication skills, professional - Proficient in MS Office including Adobe and Outlook We offer: - Excellent pay and benefits - Great and supportive work environment - Professional training and growth - Generous educational assistance program - Recognition and outstanding co-workers! We want to hear from you! Must be able to pass a background investigation and a pre-employment drug screening. Boland is a drug and alcohol-free workplace.

Created: 2025-11-18