Administrative Assistant/Receptionist

The Administrative Assistant / Receptionist provides front-office support and administrative coordination to ensure smooth daily operations within a fast-paced biotech/pharmaceutical environment. This role serves as the first point of contact for employees, guests, and external partners, while supporting a variety of office, administrative, and compliance-related tasks essential to a regulated industry.Front Desk & Office SupportServe as the primary point of contact for visitors, vendors, and employees; manage check-ins and ensure compliance with security and visitor protocols.Answer and direct incoming calls, messages, and general inquiries.Maintain a professional, welcoming, and compliant reception area and office environment.Coordinate conference room scheduling, meeting set-up, and AV support as needed.Administrative & Operational SupportProvide calendar management and administrative support to C-suite, designated leaders or teams.Support coordination of on-site or virtual meetings, events, and team activities.Prepare correspondence, documents, memos, and presentations.Assist with travel arrangements and expense reporting.Office & Facility CoordinationMonitor and manage office supplies, inventory, and equipment.Coordinate with facilities, IT, and vendors to resolve office-related issues.Compliance & Documentation (Biotech/Pharma Environment)Maintain document handling in alignment with company SOPs and industry compliance standards.Help ensure that confidentiality and data privacy policies are consistently upheld.1-3 years of administrative, receptionist, or office coordination experience; biotech/pharma experience preferred.Strong organizational skills and ability to manage multiple priorities in a dynamic, fast-paced environment.Excellent verbal and written communication skills.High level of professionalism, discretion, and customer service orientation.Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and common office systems.Ability to work on-site and support corporate office operations.Hands-on, service-oriented, and dependable.Enjoys variety and problem-solving in a dynamic, fast-paced setting.Demonstrates professionalism and discretion in all interactions.Self-motivated and comfortable taking ownership and delivering results in a fast-paced environment with high ambiguityAbility to manage and prioritize multiple tasks simultaneously, and adjust swiftly to changing business priorities

Created: 2025-11-21