Sr. Director/Director, Department Administrator

Sr. Director/Director, Department Administrator Bookmark this Posting Print Preview Apply for this Job Please see Special Instructions for more details. Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available. Posting Details Position Information About MSM Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nationu2019s leading academic medical center for vulnerable populations. Itu2019s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrowu2019s leaders. We exist to: u2022 Improve the health and well-being of individuals and communities; u2022 Increase the diversity of the health professional and scientific workforce; u2022 Address primary health care through programs in education, research and service; With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world. At Morehouse School of Medicine, weu2019re leading the creation and advancement of health equity. You will find a fulfilling career at MSM Posting Number NONAC3668 Job Title Sr. Director/Director, Department Administrator Position Title Sr. Director/Director, Department Administrator Position Type Non-Faculty Number of vacancies Multiple Salary Commensurate upon experience Department Academic Financial Services Position Summary The Director of Department Administrator oversees a departmentu2019s administrative, financial, human resources, operational, and academic support functions within the Morehouse School of Medicine ( MSM ). Working closely with the department chair and school leadership, the administrator ensures effective management of departmental resources and supports faculty, staff, and students in advancing the departmentu2019s education, research, and clinical missions. This role has a matrixed reporting relationship to the Department Chair and the AVP of Academic Financial Services. Primary Responsibilities: Financial and Budget Management: u00b7 Develop, manage, and monitor the departmentu2019s annual operating and capital budgets in coordination with the MSM finance offices. u00b7 Oversee department funds, including clinical revenue, grants, contracts, endowments, and other sources. u00b7 Directs and supervises the activities of the administrative staff in areas including requisitions and purchasing. u00b7 Run and manage department P&L, proformas, and reconciliations. u00b7 Provide financial reports, forecasts, and analyses to the department chair and leadership for informed decision-making. u00b7 Responsibly steward and optimize the use of funds and monitor financial health to accomplish the mission of the department or unit. u00b7 Ensure compliance with institutional and sponsor financial policies and regulations. Human Resources and Faculty Affairs: u00b7 Manage faculty and staff human resources activities, including recruitment, onboarding, compensation, performance management, and professional development. u00b7 Coordinate faculty appointment, promotion, and tenure processes with the Office of Faculty Affairs and Development ( OFAD ). u00b7 Collaborate with MSM HR and OFAD on contracts, compensation, and employee relations issues. u00b7 Facilitate the faculty compensation plan data analytics and other academic survey-related data. u00b7 Ensure adherence to university policies, labor laws, and best practices in employee relations. u00b7 Responsible for providing guidance and training to staff and faculty to ensure compliance with internal controls, policies and procedures, and processes of the institution and external entities. Clinical Operations Support: u00b7 Collaborate with MHC and health system partners to support clinical operations, faculty practice plans, and patient care initiatives. u00b7 Provide strategic oversight for educational programs, including residency, fellowship, and medical student training. u00b7 Ensure educational program accreditation and compliance with ACGME and LCME standards. u00b7 Support clinical faculty in aligning academic and clinical responsibilities. Research and Grant Administration: u00b7 Oversee research portfolio, including pre-award grant submission processes and post-award management. u00b7 Coordinate research space, resources, and administrative support for principal investigators (PIs). u00b7 Ensure compliance with grant and contract guidelines and support principal investigators (PIs) in meeting research goals. u00b7 Collaborate with research administration offices for timely submissions, reporting, and financial oversight. Educational Program Administration: u00b7 Support administration of educational programs, including medical student education and continuing medical education ( CME ). u00b7 Oversee coordination of course schedules, teaching assignments, and evaluations. u00b7 Ensure compliance with accreditation standards and institutional policies. Facilities, Space, and Resource Management u00b7 Oversee departmental facilities, including office, laboratory, and clinical space utilization. u00b7 Coordinate space planning, renovations, and maintenance with facilities teams. u00b7 Manage equipment, IT resources, and supply procurement. Policy Compliance and Risk Management: u00b7 Ensure departmental compliance with MSM , hospitals, and regulatory agency policies. u00b7 Implement internal controls and risk management strategies. u00b7 Coordinate with compliance and legal teams as needed. Administrative and Operations Leadership: u00b7 Provide comprehensive administrative management and leadership for all department operations, including clinical, academic, and research programs. u00b7 Serve as a strategic partner to the Department Chair, advising on organizational structure, resource allocation, and department priorities. u00b7 Manage internal communications to ensure alignment of department goals across faculty, staff, and trainees. u00b7 Develop, implement, and maintain administrative and operational policies and procedures. u00b7 Manage departmental workflow, communications, and organizational processes to ensure efficiency and compliance. u00b7 Supervise the finance and business operations manager and other finance or administrative staff to ensure their needs, work, and institutional requirements are met. This is done in collaboration with the unit leadership (Chairs, Center Directors, VPs, etc.), who have oversight responsibility with the Directors for work within their unit(s). u00b7 Represents the chair in administrative meetings and conferences. He/she must be a strategic thinker who can easily translate the vision to staff and faculty. Knowledge, Skills and Abilities: u00b7 Strong leadership and organizational skills, with the ability to manage diverse teams and complex operations. u00b7 Excellent interpersonal and communication skills, with the ability to collaborate across multiple levels of leadership and external partners. u00b7 Proficiency in financial analysis, forecasting, and reporting. u00b7 Deep understanding of clinical operations, research administration, and academic affairs. u00b7 Knowledge of compliance, risk management, and healthcare regulations (e.g., HIPAA , IRB , ACGME ). u00b7 Skilled finance and administrative professional with 10+ years of experience and a track record of success. u00b7 Ability to establish and cultivate effective relationships and teams with various levels of professionals. u00b7 Advanced knowledge of Excel and other Microsoft Office programs u00b7 Familiarity with Banner or other ERP systems. Minimum Qualifications u00b7 Bacheloru2019s degree from a regionally accredited college or university is required. u00b7 Minimum of 5u20137 years of progressively responsible administrative experience, preferably in academic medicine, higher education, healthcare, or research settings, with a minimum of five (5+) years in a supervisory role u00b7 Demonstrated financial acumen and financial skills for modeling, controls, and budget management. u00b7 Strong interpersonal and communicative skills and u00b7 Highly detail-oriented and executes with precision and accuracy. u00b7 Ability to convey and explain complex information in a simplified way to others and u00b7 Proficiency in multi-tasking, time management, and in establishing and organizing priorities; and u00b7 Experience in clinical practice operations, research administration, and educational program support. u00b7 Proven track record in budget development and financial management of department unit funding sources ranging from $10M to 50M Preferred Qualifications u00b7 Masteru2019s degree in business or healthcare administration from a regionally accredited college or university Closing Date Open Until Filled Yes Special Instructions to Applicants Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available. Quick Link EEO Statement Summary Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression. Job Duties Pre-Employment/Employment Requirements All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Immunization Requirements It is MSMu2019s Immunization policy that all Prospective Employees are encouraged to provide proof that they are vaccinated against COVID -19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidateu2019s offer of employment or disciplinary action up to and including termination. Posting Specific Questions Required fields are indicated with an asterisk (). + What is your highest level of completed education? + High School/GED + Associate's Degree + Bachelor's Degree + Master's Degree + EdD, MD, PhD, DrPH, JD + How many years of progressive experience do you have in finance and business operations? + I have less than a year of progressive experience in finance and business operations or related work experience. + I have 2-3 years of progressive experience in finance and business operations or related work experience + I have between 4 and 6 years progressive experience in finance and business operations or related work experience + I have 7 years or more of progressive experience in finance and business operations or related work experiece + Please describe how this position fits in with your professional goals and objectives. (Open Ended Question) + Please provide detailed information regarding the largest operating budget you have managed within the last 5 years. (Open Ended Question) + How many direct reports have you most recently managed? + I have not managed direct reports within the last 5 years. + I have managed between 1 and 5 direct reports. + I have managed between 6 and 10 direct reports. + I have managed between 10 and 20 direct reports. + I have managed over 21 direct reports. + What is your date of availability? (Open Ended Question) + Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered. (Open Ended Question) Applicant Documents Required Documents + Cover Letter + Curriculum Vitae or Resume Optional Documents + Letter of Reference 1 + Letter of Reference 2 + Letter of Reference 3 + Other Document + Writing Sample + Professional License

Created: 2025-11-25