Administrative Assistant

Description We are looking for an experienced Administrative Assistant to join our team in Costa Mesa, California. This is a contract to permanent position offering an excellent opportunity to work closely with a property manager and contribute to the daily operations within a property management environment. The ideal candidate will bring strong organizational skills and a proactive approach to administrative support. Responsibilities: u2022 Provide comprehensive administrative support to the property manager, ensuring smooth day-to-day operations. u2022 Handle incoming calls and direct them appropriately, maintaining clear and attentive communication with clients and vendors. u2022 Perform data entry tasks with accuracy, updating records and maintaining organized documentation. u2022 Schedule and coordinate appointments for the property manager and other team members. u2022 Assist in vendor management by coordinating services and following up on requests. u2022 Process payments and maintain accurate financial records. u2022 Maintain a welcoming and well-organized front office environment, including receptionist duties. u2022 Collaborate with the property manager to address tenant inquiries and support property management activities. u2022 Ensure compliance with company policies and procedures in all administrative tasks. u2022 Assist with additional office duties as needed to support team objectives. Requirements u2022 Minimum of two years of experience in administrative or office support roles. u2022 Familiarity with property management tasks is preferred but not required. u2022 Proficiency in data entry and maintaining accurate records. u2022 Strong communication skills, both verbal and written, to interact effectively with clients and vendors. u2022 Ability to manage schedules and appointments efficiently. u2022 Detail-oriented with excellent organizational abilities. u2022 Competence in payment processing and basic financial tasks. u2022 Attention to detail and adherence to business casual dress code. TalentMatchu00ae Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use (.

Created: 2025-11-26