Event Coordinator

NY HELP No Agency Senate, NYS Title Event Coordinator Occupational Category Clerical, Secretarial, Office Aide Salary Grade NS Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $40000 to $45000 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Unclassified Service Travel Percentage 0% Workweek Mon-Fri Hours Per Week 35 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address 80 South Swan Street City Albany State NY Zip Code 12247 Duties Description The Senate Events Department assists Senators and staff in planning public functions, events, visual displays, luncheons, press conferences, hearings and meetings, sponsored by the New York State Senate.Event Coordinators work with other departments, assisting with obtaining health permits, security clearance, signage, room layouts, media set-up, parking access, and catering needs. Event Coordinators are multi-skilled employees who work in a team environment and on a daily basis coordinate with graphic designers, maintenance supervisors, loading dock coordinators, caterers, media technicians, and Senatoru2019s staff to ensure a successful event. Responsibilities include:u2022Answering calls/emails from staff in a timely fashion;u2022Planning and executing event details as provided by the hosting Senator;u2022Ensuring the vision of an event comes to fruition by attending the event;u2022Working professionally with graphic designers on visuals; u2022Using large format printers and laminators to produce these materials;u2022Keeping a meticulous record of event details;u2022Maintaining close working relationships with other Senate Departments; u2022Attending meetings with the Senate Events Manager;u2022Working with Event Coordinators on the team to problem solve, brainstorm new ideas, and assist on larger Senate-wide annual events;u2022Meeting attendance requirements as established by the office;u2022Performing other duties including: proofing documents for events, setting-up spreadsheets with event details, delivering event materials to the Senate Post Office, and additional tasks as assigned by the Senate Events Manager and Director of Senate Services. Minimum Qualifications Candidates must have a high school degree or the equivalent. One year of event planning experience is preferred. Additional Comments Interested candidates should submit a cover letter and resume to . Submissions that do not include both will not be considered.This recruitment will remain open until filled. Due to the volume of applications, we will not be able to respond to each applicant.The NYS Senate offers a comprehensive and competitive benefits package that includes a health and wellness in the workplace program that you and your family can benefit from:u2022Dental insuranceu2022Employee assistance programu2022Flexible spending accountu2022Health insuranceu2022Life insuranceu2022Paid time offu2022Parental leaveu2022Retirement planu2022Sick timeu2022Tuition reimbursementu2022Vision insuranceu2022Wellness ProgramThe New York State Senate is an Equal Opportunity employer that values a diverse and equitable workplace. We do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles. Some positions may require additional credentials or a background check to verify your identity. Name Hiring Coordinator Telephone n/a Fax n/a Email Address Address Street 80 South Swan Street City Albany State NY Zip Code 12247 Notes on Applying Interested candidates should submit a cover letter and resume to . Submissions that do not include both will not be considered.

Created: 2025-11-26