Administrative Assistant I - Military Science

Job Summary Administrative assistant of the Military Science department will assume the duty of clerical and administrative support to optimize the workflow procedures for the department. Knowledge Skills and Abilities Knowledgeable of office procedures and methods.Ability to operate office equipment including computers and applicable software applications such as word processing, spread sheets, and databases.High degree of multi-tasking and time management capability.Excellent written and verbal communication skills.Basic principles and practices of budget preparation and administration.Knowledge of records management.Takes initiative to complete necessary reccurring tasks without prompting. Essential Job Functions Answer phone calls/redirect them when necessary.Manage the daily/weekly/monthly agenda and arrange new meeting/appointments.Prepare products for weekly staff meetings.Open and distribute incoming mail.Prepare and disseminate correspondence, memos and forms.Support and facilitate the complete of regular reports.Develop and maintain filing a system.Assist with planning and distributing information.Serve as the point of reference for all queries, requests or issues related to the Military Science Department.Manage/reorder/maintain office supplies and place appropriate orders.Supervise and train work study students.Prepare time sheets for work study students. Qualifications High school diploma and some college Licensing and Certifications None Physical Requirements Work in noisy (above 85 decibels) areas No Sedentary Work - Exerting 10 pounds Frequently Light Work - Exerting up to 20 pounds Frequently Medium Work - Exerting 20-50 pounds Occasionally Heavy Work - Exerting 50-100 pounds Not Required Very Heavy Work - Exerting in excess of 100 pounds Not Required Travel Occasionally Extended Work Hours Occasionally

Created: 2025-11-27