Director, Portfolio Administration

Director, Portfolio AdministrationUllico, Inc., one of the nations largest sources for real estate first mortgage financing, is actively recruiting a Director, Portfolio Administration, to join a group that manages a $4.4 billion portfolio. Ullicos Real Estate Debt Group offers construction and permanent debt financing for commercial real estate. This position manages the tracking of Ullico loan commitments to ensure funding availability, as well as provide liquidity forecasting. Provides departmental activity and reports used by senior management and other business units. Manages paper and electronic real estate loan files from application status to payoff. Directs filing procedures, monitor documents, resolve issues and exceptions. Participates in loan closings. Ensures loan compliance based upon established policies and procedures in addition to standards and conditions. Manages internal and external audits for loan functions and files.Responsibilities: Manage applications and commitments through loan closing and funding. Monitor documentation completeness, including the review of applications and commitments for inclusion of required information. Monitor distribution and receipt of applications, commitments and modification letters. fees, and expiration dates.Prepare and provide various critical monthly commitments, production and liquidity reports for management. Research, investigate and resolve issues. Supervise the communication and coordination of the timely collection of information to meet reporting deadlines.Manage and supervise Administrative Assistant. Establishes and maintains ongoing communication with staff regarding performance expectations, organization and department goals and career objectives. Provides training resources, mentoring, and employee development plans and prepares and communicates performance appraisals as appropriate or required. Documents and communication disciplinary actions as necessary.Responsible for coordination, maintenance and oversight of loan document storage operations. Directs filing structure and conformity to identify real estate audit standards. Establish files and collect appropriate documentation. Process and monitor required commitment fees. Balance various income accounts to ensure agreement with the trial balance. Verify pre & post-closing receipts. Monitor and request disbursement of funds on co-investment commitments. Assist loan closer to ensure conformity to standards and provide backup in working with Regional Vice Presidents and third parties involved in the loan closing process.Maintain exception reports. Initiates follow-up plans and contacts appropriate parties.Perform other similar and related duties as required.Minimum Qualifications:Bachelors degree in Business Administration, Finance, Real Estate or a related field.7 to 10 years of progressive experience in commercial real estate portfolio management, lease administration, or asset management.Strong understanding of lease structures, reconciliation, operating expense analysis and financial reporting.Strong analytical and problem-solving abilities with attention to accuracy and data integrity.Demonstrated ability to lead and develop high-performing teams, fostering collaboration and accountability.Excellent communication and presentation skills with the ability to influence stakeholders and sr. management.Strategic thinker capable of aligning portfolio operations with broader organizational skills.Strong organizational and project management skills; ability to manage multiple priorities in a fast-paced environment.Salary Range:$120,000 - $130,000 (depending on relevant experience, skills, and credentials). This position is eligible to participate in Ullico Inc.s (Ullico) annual incentive compensation program. An incentive award is contingent upon Ullico meeting financial goals set by the Ullico Board of Directors and your individual performance. The elements of the program, including eligibility, the range of potential incentive compensation, and the factors that determine the payment, will be shared with you after you become employed.For over 95 years, Ullico, the only labor-owned insurance and investment company, has been a proud partner of the labor movement. From insurance products for members, leaders and employers, to investments that have created thousands of union jobs, our customers continue to count on Ullico to protect them. The Ullico Inc. family of companies includes The Union Labor Life Insurance Company; Ullico Casualty Group, Inc.; Ullico Investment Company, Inc.; and Ullico Investment Advisors, Inc. Visit offer a competitive starting salary and an outstanding benefits package including: Health/Dental/Vision Pension 401K Health Savings Account Life Insurance Paid Time Off Ullico is an Equal Opportunity Employer. This organization participates in E-Verify.$120,000 - $130,000 a yearCompensation details: 120000-130000 Yearly SalaryPIab0ad02f242f-30511-38933962

Created: 2025-11-27