Proposal Specialist

Description You will be part of the Marketing team and work closely with our designers and content creators to craft responses that will help us win new business and retain current clients.Benefits:2 weeks vacationMedical, vision, dentalPet insuranceOpportunities for advancementHybrid 3 days in office per week (You may be asked to work your first 90 days in office)Essential FunctionsOversee, facilitate, and conduct daily proposal activities, including strategy sessions, team meetings, content development, editing, reviews, graphics/formatting, and productionFacilitate meetings to develop proposal strategies and solutioning to include collaborating with team to develop win themes, ghost themes, value discriminators, and identify riskUnderstand company service offerings, experience, and capabilitiesReview and analyze the RFP/RFQ/RFI to create compliant proposal outlines, compliance matrix, proposal schedule, kickoff meeting materials, or other required proposal development artifactsReview, organize, and edit written documentation to improve clarityMaintain proposal timelines by tracking status of each proposal within the process and providing assignment updates during staff meetings and proposal reviewsCollaborate with the Proposal team and sales lead to integrate win strategy, themes, and competitive advantages into proposalsWith the proposal team, analyze RFP/RFI/RFQ documents and develop action plans, project plans, outlines and templates that adhere to the solicitations’ requirements.Establish and maintain the SharePoint collaboration folder for each proposalLeverage established proposal processes to drive content creation and develop high-quality sections in collaboration with the content creators/writersTake ownership of proposal quality for color reviews and final delivery by performing rigorous quality assurance checks on draft and final documentsEnsure the high-quality content and appearance of final proposal deliverables is in keeping with brand guidelinesConduct and document proposal lessons learned and implement actions to improve process efficiencySupport proposal delivery and production activities as neededResponsible for the physical proposal production processes - including ensuring appropriate inventory of proposal and print supplies and shipping/tracking of the final submission to the prospectSupport special projects and complete other responsibilities associated with the position such as event planning, preparation of marketing or business development materialsKnowledge and SkillsAbility to conduct B2B engagements in a professional and appropriate mannerProficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint, VisioExperience with or working knowledge of proposal automation systems in general and Qvidian in particular a plusExcellent communication, organizational skills, and editorial judgementAbility to multi-task in a fast-paced environment.Exceptional people skillsWillingness and ability to work overtime as required by deadlines and resource constraintsAbility to remain calm during stressful work periodsAbility to manage multiple priorities/tasks, and possess strong organizational skillsEducation and Work ExperienceBachelor’s Degree in Marketing, Journalism, or related field2-4 years’ experience as a proposal coordinator in a proposal development environmentAt least 2 years’ experience in leading proposals for public entities with costs greater than $15MAt least 2 years’ experience in working with an automated proposal applicationExperience in Facility Services industry preferred but not requiredWork EnvironmentMedium-to-large office environmentFast-paced office environmentNoise level in the work environment is usually moderateExposed to a combination of normal office type environments and shop environmentsWhen you join Flagship...You’re joining a company truly committed to making the best decisions for their clients. You’ll have the ability to contribute directly to our success and future growth. Our innovative facility solutions help America’s companies reach their goals and provide the best workplace possible for their employees.Whether you’re a manager, a marketer, a facility technician or a janitor, at Flagship you can make a positive impact on our clients’ offices and worksites and advance as far as your skills will take you. Whether you are interested in turning wrenches or operating an autonomous scrubber, join our team of the best and brightest. We offer great pay, amazing benefits and opportunity to learn and grow in every role. Join us and do your best work!Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, talk or hear. Physical requirements include stooping, standing, climbing and frequent lifting of a minimum of 40 lbs. of office and facilities equipment. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Under The Americans with Disabilities Act reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Work Authorization/Security ClearanceAuthorized to work in the U.S.Equal Employment Opportunity EmployerFlagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Work AuthorizationAuthorized to work in the U.S.Equal Employment Opportunity EmployerFlagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.Americans with Disabilities ActUnder the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.

Created: 2025-11-27