Administrative Coordinator

Description We are looking for a skilled Administrative Coordinator to join our team on a contract basis in Simi Valley, California. In this role, you will take on a variety of responsibilities that support sales order processes and customer-related administrative tasks. Reporting directly to the Quality Assurance Manager and Administration, you will collaborate across departments to ensure smooth daily operations and exceptional service. Responsibilities: u2022 Process and manage sales orders by obtaining customer purchase orders and accurately entering them into the enterprise resource planning system. u2022 Maintain up-to-date customer account information and ensure a high standard of customer service. u2022 Collaborate with Operations, Sales, and Shipping teams to verify the accuracy and timeliness of orders and acknowledgments. u2022 Partner with Finance and Sales departments to ensure customer records are properly updated and maintained. u2022 Handle incoming calls efficiently, directing them to the appropriate departments or personnel. u2022 Support administrative tasks such as preparing correspondence, creating presentations, and managing documentation. u2022 Assist in maintaining system data accuracy and resolving any discrepancies. u2022 Utilize software tools such as Microsoft Office Suite, SAP, and Sage to complete tasks effectively. u2022 Ensure compliance with organizational procedures and maintain attention to detail in all communications. u2022 Contribute to the team's overall productivity by managing time-sensitive tasks and prioritizing workload. Requirements u2022 Minimum of 4 years of experience in an administrative or quality assurance position, demonstrating excellent organizational skills. u2022 Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint. u2022 Strong written and verbal communication skills in English, with the ability to handle correspondence professionally. u2022 Experience in B2B customer service is preferred, showcasing a customer-first attitude. u2022 Competence in data entry and maintaining accuracy in records and systems. u2022 Familiarity with enterprise resource planning systems like SAP or Sage is highly advantageous. u2022 Ability to learn and adapt to technical software products with a keen interest in continuous improvement. u2022 Strong analytical and problem-solving skills, coupled with exceptional time management abilities. TalentMatchu00ae Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use (.

Created: 2025-11-27