Administrative Program Coordinator for Experiential ...

Administrative Operations and Workflow: Manage all administrative processes for ExL, including staff hiring, onboarding/offboarding, and student employment (200300 hires per semester). Support faculty hiring.Serve as the primary point of contact for office logistics (e.g. facilities, IT, supplies, keys, shipping/receiving).Adhere to and maintain established SOPs and develop internal workflows where needed to ensure consistent and efficient internal workflows. Provide training and guidance to ExL users on administrative processes and policies.Budget, Purchasing, Financial and Grant Administration: Process and manage purchasing, ProCard transactions, and payment processing (e.g. Purchase Orders, payment vouchers, wire transfers, reimbursements) for ExL, FRI Program, and related activities.Track and reconcile expenditures across 30+ accounts; prepare regular budget updates and reports for faculty and leadership.Coordinate with CNS Undergraduate Education Business Office for timely processing of financial transactions, reimbursements, and account transfers.Support ExL grant administration, including expense tracking and compliance with sponsor and university requirements.Student Financials Support: Process student fee bills and payments, including for specialized programs such as CNS Abroad and the High School Summer Research municate with students regarding payment deadlines and financial requirements.Support scholarship and award administration for over 200 recipients each year, ensuring accuracy and compliance with university policies.Event, Logistics and Travel Coordination: Organize and support events and meetings, including planning, space reservations, catering, advertising, and contract processing.Coordinate faculty and student travel for programs, field trips, and international initiatives, including RTAs, PIFs, vendor payments, and reimbursements.Maintain records for current and past events and travel activities.Policy Support and Implementation: Serve as a resource for UT and grant policy compliance related to ExL operations. Assist with contract processing and ensure agreements meet university and sponsor requirements. Experiential Learning Team Engagement: Engage deeply as a staff member of the innovative CNS Office of Experiential Learning (ExL) team, participating in team meetings, events, special projects, communications, and day-to-day operations of the ExL office.Supervise student workers as needed; provide mentorship and training.Other duties as assigned, including supporting special projects and staffing events within CNS.

Created: 2025-11-27