Office Administrator

BASIC FUNCTION:The Recreation Office Administrator is responsible for clerical work within the department.RESPONSIBILITIES:The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.Respond to all general emails, phone calls, and in-person inquiries.Collect drop-in fees.Set up and break down equipment in the Rec Center during their shift.Supervise activities in the gym.Create and track all Purchase Orders and pay all Recreation Invoices.Collect Timesheets and prepare payroll for the Assistant Recreation Director.Track refunds and household credits.Perform the opening and safety checklist.Supervision: Works under the direct supervision of the Recreation Director.Performs other related duties as required.Review Facility Schedules for conflicts.EDUCATION & EXPERIENCE:Any equivalent combination of the below-listed education, training, certification, and experience is qualifying.High School diploma or GED.Beneficial:Associate degree or equivalent education.KNOWLEDGE SKILL & ABILITIES:Knowledgeable in Microsoft Office, including Word and Excel.Ability to create spreadsheets and create basic formulas in Excel. Able to scan and save documents to a shared drive.Excellent organization and record-keeping skills.Ability to communicate effectively, verbally and in writing.Ability to work effectively and independently.Ability to understand and prioritize tasks.Capable of operating a personal computer system using up-to-date software.PHYSICAL & ENVIRONMENTAL WORKING CONDITIONS:The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job.Performs administrative work in an office environment.Sits or stands, with intermittent periods of stooping and walking.May be required to move objects such as files, boxes of paper, office supplies, and office equipment weighing up to 30 lbs.Applies motor skills to move objects, file, and sort documents, and use office equipment such as telephones and computers.Routinely reads documents for general understanding and analytical purposes, including handwriting, forms, and reviews detailed information displayed on a computer screen.SEE FULL JOB DESCRIPTION: Recreation Department | Posting Removal: 12/2/25HOURS OF WORK: Part-time (15-18 hours/week). Hours will depend on availability, but must be weekdays between 8:00 am-3:00 pm.SALARY: $24/hourADDRESS ALL COVER LETTERS AND RESUMES TOOffice Human ResourcesCity of Medford - Room 20485 George P. Hassett DriveMedford, MA 02155Or send a cover letter and resume with the job title in the subject line to the posting, please visit the City of Medford's website - City of Medford is an Equal Opportunity/Affirmative Action/504 Employer. Residents of the City of Medford, Women, Persons of Color, Veterans, and Persons with Disabilities are encouraged to apply.

Created: 2025-12-04