Department Assistant (Safety)

Summary/General Description Of Job: Incumbent will utilize their expertise and knowledge of varied and advanced functions of several types of software to perform such typical duties as: editing and reformatting written or electronic drafts, i.e., transcribing reports, lab analyses, or similar material from voice tapes or handwritten or typed drafts. Essential Duties & Job Functions: u2022 Gathers data, inputs data through computer, and generates data reports, and creates spreadsheets or similar formats. u2022 Processes and routes such things as submittals, daily reports, payrolls, job plans, bid packages, and associated construction and work generation information. u2022 Corrects copy and makes inquiries to the originator of documents concerning missing information, or discrepancies in instructions utilizing familiarity with office terminology and practices. u2022 Sets priorities and deadlines on continuing assignments in accordance with contract requirements and prior supervisory instructions. u2022 Uses automated systems, such as word processing programs and other office programs on personal computers to produce a variety of documents, such as correspondence, memos, publications, forms, reports, tables and graphs. u2022 Performs routine clerical tasks, such as operating copiers, filing, answering telephones, and sorting and distributing mail for the department. u2022 Contacts various governmental entities and command authorities, subcontractors, construction monitors, and other Company employees for clarification / guidance when necessary. u2022 Performs other related duties as assigned. May perform work in other classifications when incidental work is necessary to the accomplishment of the work assignment. Significant work in another job classification may be required if accompanied by any wage adjustments applicable. Accountable For: u2022 The proper use of tools and/or equipment needed to be successful as a Department Assistant. u2022 Completing all mandated training requirements per government and management directives. u2022 Timely and cost effective performance of duties. u2022 Timely completion and accuracy of all departmental work. u2022 Dealing with a variety of people in a professional, courteous manner in diversified situations. u2022 Adherence to established company safety policies and good industrial and office safety practices. u2022 Compliance with company Standard Operating Procedures and Personnel policies and procedures. u2022 Having the ability to work well under pressure. Job Requirements (Education, Experience, Professional Associations): Mandatory u2022 High school education or equivalent. u2022 Two (2) years clerical experience required. u2022 One (1) year personal computer experience in a professional capacity required. u2022 Must be able to type 55 w.p.m. u2022 Possess ability to work effectively under deadline pressure. u2022 Ability to transcribe from tape, draft, or handwritten notes. u2022 Ability to generate documents from oral instructions. u2022 Valid state driveru2019s license with acceptable driving record. u2022 Ability to successfully pass any background checks and/or drug testing required on the contract. u2022 U.S. Citizenship. Preferred Wages - $26.90/hr (Union position) Competitive pay and top-shelf benefits package supporting our national defense. Our facilities team supports a diverse range of high-value national strategic missions. Benefits package with United Steelworkers valued at over $10+ / hour includes: - Paid vacation. Two weeks at one year, grows to three weeks after five years and four weeks after ten years - Personal Leave 1 hour of paid Personal/Sick leave for every thirty (30) hours worked. - 401K - Medical vision, dental, and life insurance - 11 Paid Holidays

Created: 2025-12-04