Program Specialist 2

Position InformationPosition TitleProgram Specialist 2Working TitleComputerized Maintenance Management System AdministratorLocationOlympiaEEO StatementAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or status as a protected veteran. For more information regarding Evergreen's non-discrimination policies or to report discrimination, please visit the Affirmative Action and Equal Opportunity webpage at or contact the Affirmative Action and Equal Opportunity Officer at (360) 867-5371, Room 3102 Library Building, 2700 Evergreen Parkway NW, Olympia, WA 98505.Union RepresentedYesOvertime EligibleYesMonthly FTE1.0Salary Step (minimum monthly amount)$3,787.00Salary Step (maximum monthly amount)$5,060.00Cyclic PositionNoCyclic Detailsn/aProject PositionNoEnd Daten/aSpecial NoteThis is a full-time, overtime eligible position in Facilities Services on the Olympia campus of The Evergreen State College.Position PurposeUnder general supervision of the Facilities Services Manager, this position is responsible for utilizing the Computerized Maintenance Management System to track and document all aspects of facilitates maintenance activities. In collaboration with Facilities leadership, the incumbent establishes, maintains, and ensures consistent application of the Computerized Maintenance Management System processes and procedures to support all maintenance functions, including but not limited to, asset management, work management, preventive maintenance, materials management, labor records, task and procedures management, and parts and equipment purchasing.The work performed by this position supports deferred maintenance planning and operational processes and helps ensure the college's compliance with Washington State's Clean Building Performance Standard and Decarbonization Plan.Nature and ScopeEssential FunctionsOperate the Computerized Maintenance Management System (CMMS) and ensure all aspects of maintenance activities are tracked and documented in the system, including work orders, preventative maintenance, deferred maintenance, and equipment.Work in collaboration with the Facilities Services Manager to utilize the CMMS to plan, develop, prioritize, and implement detailed maintenance schedules and work for all campus facilities and put information, manage workflow, track data, and produce a wide variety of reports to support facilities maintenance functions and compliance with state regulations and requirements, such as the Clean Building Performance Standard and Decarbonization collaboration with Facilities leadership, develop procedures and best practices for the CMMS; produce and maintain process documentation and communicate consistent application of system processes and procedures to support all maintenance functions.Develop and provide CMMS training for end users.Support projects that include asset management system inclusion, utility program data input and reporting, deferred maintenance planning, etc.Manage communication about the CMMS within Facilities and to outside departments.Act as the liaison with Facilities IT support and CMMS vendor for system updates, issues, and changes.Utilize a dashboard with metrics showing lagging work orders, closing work orders, etc. and create reports to identify efficiencies; follow-up with supervisors on issues and solutions.Attend meetings and training courses as assigned.Assist other Facilities departments and related staff when requested.Perform othe

Created: 2025-12-04