Sr. Subcontracts Administrator

Job#: 2085159Job Description:Sr. Subcontracts AdministratorLocation: Colorado Springs, CODuration: Permanent direct hire - looking to start ASAPSalary: 90k -- 115kClearance level: Candidates must hold an active DOD Secret clearance to be consideredQualifications:- 8+ years of general (full-time) work experience- 6+ years of directly related experience- Must be proficient in Microsoft Word, PowerPoint, Excel, and SharePoint- Must have, or obtain, an active DoD Secret Security ClearanceDesired Requirements:- Have in-depth knowledge of the FAR and DFARS, with a proven track record of interpreting and applying complex regulatory requirements across all phases of the subcontract lifecycle- Have subcontract administration experience in the construction industry and Government contracting- Have experience with Basic Ordering Agreements and Master Service AgreementsFormal Job Description:- Prepare solicitation documents, determine correct solicitation method and sources to be solicited.- Conduct market research and issue Requests for Information, as needed.- Analyze and evaluate Task Order and subcontractor proposals, negotiate deviations from work statements, schedule, and terms and conditions, acting as the primary POC interfacing with subcontractors and project team leadership.- Provide value-added analysis of solicitations, pricing strategies, contract terms and conditions. Identify risks as well as mitigation alternatives.- Establish and negotiate unique subcontracting solutions such as Master Service Agreements (MSA) and Basic Ordering Agreements (BOAs)- Serve as business advisor to task order teams in selection of appropriate contract type, performance milestones, and payment schedules which are tailored to the unique needs of our facilities engineering, operations, and maintenance task orders.- Develop sStatement of Work conducive to project-based facilities requirements, with defined objectives, outcomes, and deliverables.- Maintain document files in accordance with Subcontracts Policies and Procedures for internal and external audits.- Conduct cost and/or price analysis and provide justification of award.- Coordinate cross functionally to meet internal and external requirements and deadlines.- Manage subcontract modifications, which includes coordination of required additions, deletions, or other modifications or formal documentation of communication to/from subcontractors.- Administer resulting subcontracts, ensuring that all requirements are performed in accordance with the statement of work and delivery schedules.- Perform formal closeout of subcontracts after project completion.- Review subcontractor invoices to ensure they are in accordance with the negotiated terms and conditions.- Maintaining communications to ensure timely contract execution by the parties.- Review FAR and DoD Supplement regulations regularly to ensure contract compliance with government regulations.- Evaluate contract performance to determine necessity for amendments or extension of contracts.- Provide dispute resolution as needed to include developing and tracking to closure Letters of Concern- Coordinate activities and participates in fact-finding meetings.- Work closely with proposals and technical team on Statement of Work (SOW), Purchase request submission, and obtaining competition from vendors/suppliers.- Maintain and present subcontractor specific metrics to leadership including items such as the total awarded value by subcontractor, average times between different process steps, etc.The successful candidate will:- Be able to perform tasks successfully with minimum guidance under short time lines, and must have the ability to manage shifting work priorities.- Be responsive, flexible, organized, have a strong attention to detail.- Be a highly motivated self-starter with ability to work independently and with others in a collaborative environment.- Have excellent written/verbal communication and interpersonal skills.- Be able to mentor and manage subcontract and facility administrators- Have an understanding of contractual risks to apply to subcontract negotiations- Have a working knowledge of all contract types including IDIQ, CPIF, T&M, firm-fixed price, and demonstrated ability to execute and interpret federal regulations within contracts.EEO EmployerApex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffingu00ae in Talent Satisfaction in the United States and Great Place to Worku00ae in the United Kingdom and Mexico.Apex Benefits Overview:u00a0Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.

Created: 2025-12-04