Department Support Assistant

Job Summary and Responsibilities Provides general office and clerical support in a particular CHI location. Work is performed with direct supervision of a leader. This position is assigned tasks specific to the Department Support Assistant role. This position is not assigned to provide direct administrative support for a particular leader. May provide general clerical support for local staff as assigned when covering the Front Desk. Essential Function + Supports 1 small Facility or Department (headcount 25-100) + Performs all Receptionist activities including directing guests and employees to appropriate parties, locations and resources; operating a multi-line switchboard; scheduling conference rooms; coordinating A/V equipment; and maintaining sign-on, visitor badges and facility security procedures. Assists in planning, coordination and support of meetings and conferences. + Distributes communications specific to local office/facility; maintains directories; and acts as a local point of contact for the employee activities. + Able to compile information, run standard reports, distribute business correspondence and maintain procedure manuals. + Uses basic technical skills to create and edit documents, spreadsheets and presentations. + Prioritizes customer service first and organizes other work around interactions with all internal and external customers (in-person and phone). + Takes the initiative to contact leader for direction when questions or concerns arise related to change initiatives. Job Requirements Minimum Qualifications: High School Diploma/GED Some undergraduate level coursework completed. Preferred: One year of general office, clerical, or business-related experience. Where You'll Work From primary to specialty care, as well as walk-in and virtual services, CHI Health Clinic delivers more options and better access so you can spend time on what matters: being healthy. We offer more than 20 specialties and 100 convenient locations; with some clinics offering extended hours. Pay Range $15.67 - $22.14 /hourWe are an equal opportunity/affirmative action employer.

Created: 2025-12-04