Administrative Program Coordinator for Faculty Affairs

Function 1: Program Coordination Serve as program coordinator for various programs within the Faculty Affairs portfolio, such as the Faculty Travel Grant Program, Professional-Track Conference Attendance Program, and the Provosts Distinguished Leadership Service Academy. Manage all related events, update and maintain request systems, work with Faculty Affairs leadership to update program guidelines annually, communicate program guidelines to campus stakeholders, and ensure adherence to EVPP program guidelines. Work with Faculty Affairs leadership and university communication staff to coordinate program marketing and communications.Function 2: Event Coordination and Logistics Coordinate logistics for workshops, information sessions, and other special events. Manage space reservations, coordinate with vendors, assist with event marketing, and process payments.Coordinate with units across campus during the planning, arranging, and implementation of Faculty Affairs programs, events, and initiatives. Function 3: Administrative Executive SupportAssist in providing executive-level support for leadership in the Faculty Affairs portfolio, including calendar and appointment management (e.g., meetings, business trips, conferences, teaching engagements, etc.) and targeted administrative support. Review and edit correspondence, maintain records, and communicate with stakeholders and central offices with a high level of accuracy and confidentiality, ensuring compliance and oversight with all governing policies.Function 4: General Program and Administrative SupportManage resource email accounts to ensure timely communication between Faculty Affairs Office and stakeholders across campus. Process travel authorizations and reimbursements, arrange travel accommodations, and process invoice payments and reimbursements. Compile reports, assist with process documentation, ensure relevant program websites and resources remain up-to-date, and support effective and compliant records management.Perform other related functions as assigned

Created: 2025-12-05