Planner I, Space & Occupancy Planning

Make your next move an expert one.At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.Why Colliers?Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.This position is a hybrid role based in Michigan.Make your next move an expert one.At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people, and communities.Why Colliers?Make your mark as a commercial real estate expert in our enterprising and agile environment, which provides easy access to executive advice for faster decision making and execution. You'll get the tools and support you need to give you the creative and competitive edge to exceed expectations and tap into limitless potential for business growth.About YouThe Space & Occupancy Planner I plays a crucial role in maintaining accurate space, occupancy, and headcount data, as well as supporting portfolio planning activities across the global real estate portfolio. This role is responsible for IWMS accuracy, data governance support, annual audit coordination, and providing regional planning and space support, including oversight of a major regional hub and headquarters environment.The Space & Occupancy Planner I partners closely with the IWMS & Database Lead, site contacts, facilities partners, and workplace stakeholders to ensure information is current, reliable, and aligned to client standards. Responsibilities include supporting site audit cycles, updating space records and plans, preparing basic test fits for small requests, and troubleshooting discrepancies. The Planner I will also support churn and move coordination by ensuring space updates are accurately reflected in the IWMS and documented according to established workflows and governance processes.This role requires exceptional attention to detail, comfort working in systems, strong organizational skills, and the ability to coordinate stakeholders across multiple locations to maintain data integrity and support proactive space and occupancy planning this role, you will...Maintain accurate space, occupancy, and headcount data within the IWMS and ensure updates follow established governance and naming conventionsConduct routine data reviews and validations, confirming accuracy of space assignments, business group coding, seat allocations, and occupancy classificationsUpload and manage architectural drawings and updates; review plans to ensure alignment between as-builts and IWMS dataSupport the annual global space audit cycle by coordinating with site contacts, verifying data submissions, tracking progress, and resolving discrepanciesProvide guidance and support to site contacts to ensure consistency and compliance with audit and data standardsAssist with space requests and move/churn activities by preparing basic test fits and seating plans, validating capacity, and documenting changesServe as a primary planning and data support contact for assigned region(s), including headquarters operationsUpdate IWMS to reflect completed moves and space changes, track requests, follow-ups, and approvalsParticipate in stakeholder meetings, capture follow-ups, and communicate status updates and deadlinesIdentify and recommend opportunities to streamline audit workflows, IWMS processes, and data validation stepsCollaborate with Facilities, Workplace, PMO, and Technology partners to support space planning

Created: 2025-12-05