Administrative Coordinator

Description We are looking for an experienced and detail-oriented Administrative Coordinator to join our team in New Orleans, Louisiana. In this short-term contract to permanent position, you will play a key role in supporting small food and agriculture companies by managing cost-share applications, reviewing documentation, and ensuring compliance with regulations. This role requires strong organizational skills, excellent communication abilities, and a customer-focused mindset. Responsibilities: u2022 Process cost-share applications submitted by small food and agriculture companies, ensuring accuracy and compliance with established guidelines. u2022 Maintain coordination with 25-30 companies across five states, providing guidance and support throughout the application process. u2022 Review submitted documentation, verify eligibility, and allocate reimbursements for qualifying expenses. u2022 Communicate regularly with companies to address inquiries, request additional information, and resolve any discrepancies. u2022 Ensure all claims are processed in alignment with regulations and provide feedback to companies when claims do not meet requirements. u2022 Utilize proprietary claims software to track and manage application statuses efficiently. u2022 Apply intermediate Excel skills to organize data, create reports, and manage deadlines effectively. u2022 Collaborate with internal teams to ensure smooth operations and adherence to timelines. u2022 Set clear deadlines for tasks and follow up to ensure timely completion. u2022 Uphold exceptional customer service standards while managing sensitive financial information. Requirements u2022 Proven experience in administrative roles, preferably involving grant management or cost allocation. u2022 Proficiency in Microsoft Excel, including the ability to use intermediate functions for data management. u2022 Strong organizational skills with the ability to set and meet deadlines. u2022 Exceptional communication skills, both written and verbal, with a detail-oriented and approachable demeanor. u2022 Familiarity with fund accounting or non-profit financial processes is a plus. u2022 Ability to review and interpret detailed contracts and regulations accurately. u2022 Customer service experience, demonstrating excellent interpersonal skills. u2022 Education requirements are flexible; both degree and non-degree candidates will be considered. Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. Apply today TalentMatchu00ae Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use (.

Created: 2025-12-05