Contracts and Procurement Specialist

JOB DESCRIPTION/SUMMARY The Contracts and Procurement Specialist plays a central role in both subcontracting and prime contract administration functions across diverse project types, including general construction, fuels, MEC/UXO, environmental, and professional services. This position is responsible for the full lifecycle of subcontract and purchase order management u2014 from pre-award planning to final closeout u2014 as well as assisting with prime contract tracking, compliance, reporting, and interface. This is a mid-level, professional position supporting both internal teams and external stakeholders, with a strong focus on Federal Government contracting. The ideal candidate will bring experience with Federal Acquisition Regulation (FAR), subcontract negotiation, document management, and cross-functional coordination. This role reports to the Sr. Contracts & Procurement Manager and interfaces regularly with Project Managers, Division Leads, and Accounting/Finance personnel. DUTIES AND RESPONSIBILITIES Subcontract and Procurement Administration (Core) + Draft, issue, and negotiate a wide range of contractual instruments including: + Subcontracts + Purchase Orders (POs) + Change Orders (COs) + Professional Services Agreements (PSAs) + Master Services Agreements (MSAs) + Work Authorizations (WAs) + Develop and maintain complete, auditable procurement files in accordance with internal policy and federal guidelines + Support procurement planning and execution through all phases of project lifecycle + Monitor subcontractor compliance with insurance, bonding, safety, licensing, flowdown clauses, and other contractual requirements + Coordinate with Project Managers to align subcontract actions with project budgets, scopes, and schedules Prime Contract & Client-Facing Support (Secondary) + Assist with administration and tracking of Prime Contracts, Task Orders, and Modifications + Review and help maintain data logs, contract trackers, and compliance calendars + Coordinate with Sr. Contracts Manager and Legal/Finance on prime-related matters + Prepare and format correspondence, change documentation, and closeout packages for client-facing use + Assist with responses to Notices, REAs, Claims, and client audits Compliance and Internal Systems + Ensure alignment with FAR, DFARS, company SOPs, and applicable SBA/8(a) compliance requirements + Interface with internal systems (e.g., SharePoint, Deltek, Excel-based trackers) to maintain real-time contract data + Participate in recurring team meetings (REA updates, PCS, Contracts calls) to provide input and status + Support contract/subcontract closeout processes including lien waivers, vendor release, and file reconciliation + Track and follow up on COIs, reps & certs, SF1413s, and other compliance documents PERFORMANCE EXPECTATIONS (First 90 Days) + First 30 Days: Meet key project and program stakeholders; review all active projects assigned + By Day 45: Actively manage procurement and subcontracting actions for assigned projects + By Day 90: Independently manage full-cycle PO and subcontract administration under minimal supervision MINIMUM QUALIFICATIONS, SKILLS, AND EDUCATIONAL REQUIREMENTS Required: + Reading Comprehension u2013 Ability to carefully review, interpret, and follow written instructions, contract documents, and technical material. + Microsoft Office Proficiency u2013 Basic to intermediate ability with Word, Excel, Outlook, and PowerPoint for document drafting, spreadsheets, and communications. + Communication Skills u2013 Strong verbal and written communication; able to interact professionally with colleagues, managers, and external partners. + Work Ethic & Mindset u2013 Demonstrated reliability, willingness to learn, and the ability to stay focused on tasks in a deadline-driven environment. Preferred: + 1u20135 years of experience in procurement and/or federal government contracts administration + Experience with FFP, IDIQ, and T&M contracts + Familiarity with FAR/DFARS, SBA 8(a), and USACE/NAVFAC-type contracting + Solid understanding of procurement file documentation and compliance auditing + Strong written/verbal communication and negotiation skills + Prior experience with construction or environmental contracting + Working knowledge of professional services agreements and service procurements + NCMA/ISM/NIGP certifications WORK ENVIRONMENT + Position located in Boulder, CO (in-office presence required) + Reports to Sr. Contracts & Procurement Manager + Occasional overtime may be required to meet deadlines

Created: 2025-12-05