Legal Secretary - Litigation

u003cpu003eRESPONSIBILITIESu003c/pu003eu003culu003eu003cliu003eDraft, revise, and finalize legal documents, correspondence, memoranda, and emails.u003c/liu003eu003cliu003eHandle e-filings in state, federal, and administrative courts.u003c/liu003eu003cliu003ePrepare and organize documents and exhibits for hearings, arbitrations, mediations, trials, and depositions.u003c/liu003eu003cliu003eProofread documents for accuracy, grammar, and compliance with firm standards.u003c/liu003eu003cliu003eCreate and maintain Tables of Contents (TOC) and Tables of Authorities (TOA).u003c/liu003eu003cliu003eSchedule and coordinate appointments, meetings, and litigation deadlines.u003c/liu003eu003cliu003eMaintain attorney calendars and track critical case dates.u003c/liu003eu003cliu003eProcess new client/matter intakes in accordance with firm procedures.u003c/liu003eu003cliu003eUse legal software, transcription tools, and office equipment to manage documents.u003c/liu003eu003cliu003eArrange attorney travel, including hotel, airfare, and transportation.u003c/liu003eu003cliu003eDistribute incoming mail and emails appropriately.u003c/liu003eu003cliu003eAssist in preparing marketing materials such as pitch folders, attorney biographies, and presentations.u003c/liu003eu003cliu003eProvide backup and overflow support for attorneys and staff.u003c/liu003eu003cliu003eMaintain confidentiality of all firm, client, and personnel information.u003c/liu003eu003c/ulu003eu003cpu003eQUALIFICATIONSu003c/pu003eu003culu003eu003cliu003eHigh School Diploma or equivalent required.u003c/liu003eu003cliu003eMinimum 5 years of litigation legal secretary experience.u003c/liu003eu003cliu003eStrong writing, editing, and proofreading skills.u003c/liu003eu003cliu003eProficiency in Microsoft Office Suite (Word, Excel, PowerPoint).u003c/liu003eu003cliu003eExperience with document management systems (iManage preferred).u003c/liu003eu003cliu003eExcellent organizational skills and ability to prioritize for multiple attorneys.u003c/liu003eu003cliu003eStrong verbal, written, and interpersonal communication skills.u003c/liu003eu003cliu003eProficient in using office equipment and transcription devices.u003c/liu003eu003cliu003eReliable attendance and punctuality.u003c/liu003eu003c/ulu003eu003cpu003ePHYSICAL REQUIREMENTSu003c/pu003eu003culu003eu003cliu003eProlonged sitting with frequent standing and walking.u003c/liu003eu003cliu003eRegular computer use for document preparation and review.u003c/liu003eu003cliu003eClear verbal communication in person and by phone.u003c/liu003eu003cliu003eOccasional bending, climbing, or kneeling.u003c/liu003eu003cliu003eFine motor skills for typing and office equipment operation.u003c/liu003eu003cliu003eAbility to lift up to 10 lbs.u003c/liu003eu003cliu003eFlexibility to work overtime as required.u003c/liu003eu003c/ulu003e ', 'location ': 'San Diego, CA ', 'remote ':null, 'jobtype ': 'directhire ', 'remoteoption ': 'no ', 'featuredonjobboard ':false, 'ownedbyagency ':false, 'externalid ': 'NY178-2749383

Created: 2026-03-07