Admissions Coordinator - CCC

Admissions CoordinatorMiramar Campus$23/hr plus benefitsThe Admissions Coordinator serves as the campus subject matter expert for admissions administrative processes and ensures accurate, consistent data management through staff training and support. This role also manages documentation collection and supports admissions operations from inquiry through enrollment.In addition to joining an organization with an outstanding mission, Concorde is happy to provide the following Benefits You'll Love -Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campusesPaid Time Off: Competitive paid time off programs for employees (Vacation, Sick, Flexible)Retirement Matching: 50% match on the first 6% of your contributions after 90 daysPaid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new babyCompetitive Insurance: Health, vision, and dental coverage for you and your dependentsPet Insurance: Competitive coverage for your furry family members through ASPCAHealth Plan Enrollment: Eligibility starts first of the month following completing one full month of employmentAs requested by the Director of Admissions:Send daily emails: Financial Aid calendar, HESI schedules, and appointment updatesSchedule all campus and virtual HESI exams and manage related communicationsGenerate and distribute timely, accurate reportsEnter and maintain accurate data in Conext and CNex for inquiries, interviews, enrollment agreements, and status changesConfirm entry of test scores; follow up on missing dataProcess enrollments and track student documentation from interview through start dateScan, track, and verify student documents, including transcripts and POG itemsMaintain and update enrollment spreadsheetsCover front desk duties and switchboard relief as neededSupport events: referral events, open houses, orientations, and start daysMaintain admissions collateral and communication tools (e.g., presentations, handouts, electronic equipment)Order and manage student uniforms, background checks, and admissions materialsOpen/close start dates in BroadLeaf and create email templates as neededTrain staff on admissions processes and data entry to ensure consistencyStay up to date and inform team on policy, catalog, and tuition changesAssist with COS forms and notify reps when student summaries are completeCollect and process waitlist program documents (e.g., DH)Submit and track transcripts for transfer credit reviewProcess foreign POG translations and evaluationsPrepare and send acceptance, alternate, and denial lettersSystems & TechnologyMaintain TourTab devices and monitor usage logsManage orientation check-in and student tracking in CNexSupport other campuses in the absence of their Admissions CoordinatorsAssist the DOA, other department managers, and Regional Director of Admissions as neededOther duties as assignedEducation & ExperienceHS Diploma or GED (required)Bachelor's Degree and Business Administration or related field (preferred)Advanced knowledge of database management and data entry (required)Intermediate Microsoft Outlook and Excel skills (required)Minimum of one (1) year of experience in CAMPUS VUE, Broadleaf and CRM (preferred)SkillsPossesses exceptional customer service skillsDetail-oriented with a strong focus on accuracy and quality of workApplies knowledge and skills to complete tasks with minimal supervisionIdentifies straightforward problems and recommends potential solutionsCommunicates clearly and effectively with peers and stakeholdersDemonstrates active listening and empathy in interactionsParticipates in presentations or facilitates small group discussionsManages multiple tasks in a dynamic environmentUses productivity software and collaboration tools with confidenceShows initiative and accountability for assigned outcomesMake timely decisions that keep the organization moving forwardApply effective and efficient processes with a focus on continuous improvementBuild open and comfortable relationships with diverse groupsLearn actively from both successes and failures while solving new problemsStandard AbilitiesAble and willing to:Communicate, think, learn, and reasonUse computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasksSafely ambulate and/or maneuver when on-site at Company locationsDemonstrate and utilize active listening, inductive reasoning, information ordering and category flexibilityAbility to use good judgment, problem-solving and decision-making skillsAbility to maintain confidentiality and manage sensitive information with discretionAbility to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneouslyAbility to gain, understand and apply information and data as it relates essential functions of the positionAbility to foster long-term relationships with stakeholdersWork EnvironmentWork is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.This position is designated as On Campus or On site; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.No travel required

Created: 2025-12-08