Grants & Contracts Analyst (CTR for Research & Reform ...

We are seeking a _Grants & Contracts Analyst_ who will provide support to the Finance Managers of the Institute for Education Policy and the Center for Research and Reform in Education. First, for CRRE (60%). This position will support CRREu2019s Financial Manager. The position will start out with a primary focus on assisting with pre-award activities and may grow to also help with award processing and post-award activities as needed. Second, for IEP (40%). This position will support IEPu2019s Financial Manager. The primary focus of this position will be to assist with supporting the post-award and budgetary activities. We anticipate the Grants & Contracts Analyst will spend three full days per week with CRRE and two full days per week with IEP. The Grants & Contracts Analyst will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is an exempt position. _Job Scope/Complexity_ Will work independently most of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contract professionals on increasingly more complex grants/contracts. Will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department. May interact with external research/administrative professionals. Types of sponsored awards for which the position is responsible: This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including those from NIH, NSF, DOD and NASA. These grants, contracts and awards may involve detailed budgets, subawards and special instructions in RFA, career awards, training awards, multi-project grants, complex Foundation grants, subawards from other institutions on their federal pass-through grants and pharmaceutical company clinical trials. Specific Duties and Responsibilities + Partner with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies. + Understand and utilize institutional policies for pre-award grant process and sponsor guidelines. + Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, adherence to all relevant guidelines. + Provide instruction, preparation assistance and support related to grant application procedures. + Serve as liaison between research units, central offices and funding agencies. + Review budgets and related justification for appropriateness and completeness of content. + Ensures that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations. + Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc. + Manage all assigned grant submissions to ensure timeliness and accuracy. + Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership. Assist with closeouts as needed. + Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately. + Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup. + Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting. + Provide information and direct assistance required to complete contract and grant closeouts. + Other duties as assigned. _In addition to the duties described above_ + Preparing the contract paperwork to route to Johns Hopkins Research Administration (JHURA) through the Johns Hopkins Agreement Workflow System (JAWS). + After a FIBI record is approved, preparing the contract paperwork to route to Johns Hopkins Research Administration (JHURA) through the Johns Hopkins Agreement Workflow System (JAWS). + Working with Sponsored Projects Shared Services (SPSS) to set up awards. Minimum Qualifications + Bachelor's Degree. + Two years of administrative/budgeting experience. + Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. + Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied. Preferred Qualifications + Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices. + Excellent with Excel spreadsheets. + Experience with Concur , JHURA, JAWS, and SPSS a major plus. Technical Qualifications and Specialized Certifications + Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA. Technical Skills and Expected Level of Proficiency + Analytical Skills - Developing + Attention to Detail - Developing + Grant Closeout Procedures - Developing + Grant Proposal Preparation - Developing + Grant Regulations - Developing + Grants and Contracts Management - Developing + Oral and Written Communications - Developing + Record Keeping - Developing + Regulatory Compliance - Developing + Relationship Management - Developing _The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs._ Classified Title: Grants & Contracts Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: $53,800 - $94,400 Annually (Commensurate w/exp.) Employee group: Full Time Schedule: 5 days a week, 37.5 hours per week FLSA Status: Exempt Location: Remote Department name: Cntr for Research & Reform in Education Personnel area: School of EducationEqual Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Created: 2025-12-10