Vendor Accounts Coordinator (Coordinator I (Non-exempt)...

Vendor Accounts Coordinator (Coordinator I (Non-exempt) - CPPW) Print ( Apply ufeff Vendor Accounts Coordinator (Coordinator I (Non-exempt) - CPPW) Salary $37.14 - $52.99 Hourly Location 1120 SW 5th Ave, OR Job Type Regular Job Number 2025-00965 Bureau Bureau of Fleet and Facilities Opening Date 12/08/2025 Closing Date 12/15/2025 11:59 PM Pacific + Description + Benefits + Questions The Position Job Appointment: Full-Time Typical Schedule: Monday - Friday 7 am - 3:30 pm, alternate schedule may be available after probation. Work Location: Hybrid, The Portland Building, 1120 SW 5th Avenue, Portland, OR 97204. Remote work must be performed within Oregon or Washington. For more information, click here (. Benefit: Please check our benefits tab for an overview of benefits for this position Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential ( for qualifying employees (Include this for classifications identified as eligible or if bureau requests languages) Union Representation: City of Portland Professional Workers Union, CPPW. To view this labor agreement, please click here (. Application Material: Please click APPLY to submit your application via the City of Portlandu2019s online portal. You will need respond to the supplemental questions and attach a ru00e9sumu00e9. Note: Do not include your age, date of birth, or the dates you attended or graduated from school. Only provide this information if it is specifically requested to meet job requirements or to follow federal, state, or local laws or rules. Position Summary: The Bureau of Fleet & Facilities (BFF) is seeking a detail-oriented and adaptable Vendor Accounts Coordinator to join our team. This role is crucial in providing independent program coordination and organization, with a strong focus on customer relations. The Vendor Accounts Coordinator will be responsible for a variety of professional, administrative, and operational duties in a fast-paced environment, primarily concentrating on invoice processing while also engaging in planning, organizing, and evaluating projects and functions. What you'll get to do: + Research Vendor Inquiries: Respond to vendor status inquiries and provide timely updates. + Customer Service Excellence: Maintain positive relationships by delivering exceptional customer service to vendors and internal stakeholders. + Invoice Review: Review invoicing documentation for coding accuracy and completeness before processing. + Requisition Creation: Create requisitions for goods and services using work management and accounting systems. + Financial Coding: Assign internal financial processing codes and ensure matching of supporting documents, such as purchase orders and delivery receipts. + Invoice Processing: Send invoices to authorized approvers for verification of completed work or received goods and process them for payment. + Archiving: Archive invoices and payment information to maintain compliance and support auditing processes. + Database Management: Update and maintain internal databases, vendor mailing lists, and other software, identifying and correcting data gaps as needed. + Acquisition Methods: Assist in determining appropriate acquisition methods and manage the development and administration of purchase requisitions. + Technology Utilization: Use City-specific technology such as SAP, Ariba, and general office software to support daily functions. + Additional Responsibilities: + P rovide contract support as requested by management. + S erve as a liaison for council agenda filing. + D evelop standard operating guidelines. + A ssist with various administrative projects as assigned. About the Bureau: The Bureau of Fleet & Facilitiesu2019 Facilities Services Division manages over 1.5 million square feet of City-owned real property across 18 of the Cityu2019s highest-profile civic buildings and public safety facility assets, valued at over $1 billion. Facilities provides comprehensive property management services for these facilities, including building operations management, facility maintenance and repair, space planning and moves management, and capital project development and management. The Division also leads citywide real property planning studies as requested by City leadership and is an authorized administrator of real estate brokerage services for City bureaus. Have a question? Contact Information: TroyLynn Craft Senior Recruiter ( To Qualify The following minimum qualifications are required for this position: + Knowledge of basic math and accounts payable, including fundamental principles and practices. + Experience in customer service and conflict resolution. + Ability to analyze, explain, and apply relevant laws, City rules, regulations, ordinances, policies, and procedures. + Ability to exercise independent judgment and problem-solve while completing work tasks with thoroughness, accuracy, and consistency within established procedures and guidelines. + Ability to communicate clearly, logically, and persuasively through active listening, observation, and the written form; prepare concise and comprehensive reports, correspondence, and other documents. + Ability to establish and maintain effective working relationships with Bureau/Office managers and staff, representatives of other governmental agencies, the public, and others encountered in the course of work. Although not required, you may have one or more of the following: + Associate degree from an accredited college or university with major coursework in business administration, public administration, or related field. + 5+ years of experience involving accounts payable, planning, organizing, or evaluating programs in a public agency or customer service-related field. The Recruitment Process STEP 1: Apply online between December 8 - 15, 2025 + Required Application Materials: Resume + Note: Do not include your age, date of birth, or the dates you attended or graduated from school. Only provide this information if it is specifically requested to meet job requirements or to follow federal, state, or local laws or rules. + Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: + If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment. + We have recently updated our veteran preference process. Starting March 3rd, 2025. If you made the eligible list and met the eligibility to receive veteran preference, you will no longer need to submit veteran documents for future recruitments. If you need to update or remove your veteran preference for a specific recruitment or from your master profile, please contact the recruiter listed in the job announcement. Application Tips: + Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the

Created: 2025-12-10