Sr. Administrative Assistant

Description Walnut Creek client is looking for a contract to permanent Sr. Administrative Assistant. This role is 100% onsite. This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Admin Team. Duties Include: u2022 Manage incoming and outgoing correspondence with external clients, brokers, and internal stakeholders. u2022 Handle a variety of administrative tasks in alignment with company policies and executive preferences, including but not limited to: o Complex calendar management o Event planning - all logistics from start to finish o Expense reports o Maintain files and records o Purchasing supplies o Tracking invoices and budgets o Tracking Client Service Team processes o Travel itineraries u2022 Organize and coordinate in-person and remote meetings for the management team, Client Service Team, and office-wide events as needed. u2022 Plans and manages all Client Service events, including but not limited to meetings, trainings, and internal and external client events and social functions. u2022 Reserve meeting location(s), coordinate logistics such as technological needs, travel arrangements, catering, reservations, etc. u2022 Prepare weekly, monthly, and quarterly reports for management, Client Service Team and Account Engineers. u2022 Maintain electronic filing systems, contact databases, various tracking worksheets, etc. u2022 Foster a collaborative and responsive work environment with management and team members. u2022 Assist and back up the executive assistant and other administrative assistants, when needed. u2022 Perform any additional duties requested by management. Skills: u2022 Advanced proficiency of all Microsoft Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new systems and software used for administrative support. u2022 Meticulous attention to detail, highly organized, and strong problem-solving skills. u2022 Strategic planning abilities with strong calendar and deadline management. u2022 Ability to manage multiple priorities, adapt quickly to changing needs and approach every task with a steady, can-do attitude. u2022 Excellent written and verbal communication skills. u2022 Proven experience in event planning from concept to completion. u2022 Strong interpersonal skills with the ability to build professional internal and external relationships. u2022 Leadership capabilities to support and guide other administrative staff. u2022 Trusted to handle confidential information with integrity and discretion. u2022 Creative skills in designing visual materials and promotional content using diverse tools. If you are interested in this opportunity, submit your resume today Requirements u2022 At least 3 years of experience in an administrative support role, preferably at a senior level. u2022 Proficiency in managing calendars and scheduling appointments. u2022 Strong skills in coordinating travel and event logistics. u2022 Advanced knowledge of Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook. u2022 Excellent written and verbal communication skills, with the ability to draft clear and effective correspondence. u2022 Experience handling multi-line phone systems and prioritizing calls effectively. u2022 Ability to create newsletters, flyers, and other office materials. u2022 Exceptional organizational skills and attention to detail. TalentMatchu00ae Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use (.

Created: 2025-12-12