Administrative Specialist 1, Administrative Specialist ...

NY HELP Yes Agency Education Department, State Title Administrative Specialist 1, Administrative Specialist Trainee 1 (NY HELPS), Box BAT-542/00021 Occupational Category No Preference Salary Grade 18 Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $67119 to $83286 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 7:30 AM To 3:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Genesee Street Address New York State Education Department NYS School for the Blind City Batavia State NY Zip Code 14020 Duties Description The New York State Education Departmentu2019s (NYSED) is seeking candidates for an Administrative Specialist 1 position at the School for the Blind (NYSSB). Under the Direction of the Administrative Specialist 2, duties of this position include, but are not limited to, the following:u2022 Process manual payroll transactions. Calculate and verify salaries, salary increases, longevity payments, performance advances, shift differentials, overtime meals, extra service, summer school rates, balance of contract payments, court orders and other payments, penalties, and garnishments in accordance with NYSEDu2019s central HR officeu2019s policies and procedures;u2022 Calculate sick leave at half pay and eligibility, adjustments for vacation, and sick and personal leave credits for part-time, full-time, and non-statutory employees in accordance with NYSEDu2019s central HR officeu2019s policies and procedures;u2022 Provide customer service to employees, managers, and other NYS and private agencies regarding various payroll and personnel topics as needed, including employee benefits, retirement and payroll:u2022 Implement the Workeru2019s Compensation program and benefits, track all required documents, and enter proper transactions in accordance with NYSEDu2019s central HR officeu2019s policies and procedures;u2022 Provide proper notifications to NYSSB employees regarding substitute terms, 10-month employee employment, and summer school employment;u2022 Oversee recruitment and all on-boarding activities, including preparation of postings, waiver requests, clearances, interview set-ups, preparation, and participating in interviews as needed, preparing job descriptions and justifications in accordance with NYSEDu2019s central HR officeu2019s policies and procedures. Facilitate new employee orientations;u2022 Participate in, and maintain training records at the school level to ensure school-specific trainings are conducted appropriately, and work with NYSEDu2019s Training Unit to ensure all other trainings are completed;u2022 Supervision of clerical staff within the business office. Manage office staffing by participating in and revising work procedures, implement record-keeping systems, and manage appropriate forms and other documentation requirements for the schools;u2022 Maintain knowledge of and provide backup to the Administrative Specialist 2 for the full range of purchasing, budget, and management of the school during absences; andu2022 Coordinate the preparation of employment transactions in accordance with Civil Service Law, State Finance Law and applicable rules, regulations and directives and in accordance with NYSEDu2019s central HR officeu2019s policies and procedures. Minimum Qualifications MINIMUM QUALIFICATIONS: NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.NON-COMPETITIVE MINIMUM QUALIFICATIONS: To be considered for appointment through NY HELPS candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:u2022 Administrative Specialist Trainee 1: Four years of experience performing or overseeing budget, human resources, and business services activities for an organization or program. o An associate degree may substitute for two years of experience; a bacheloru2019s degree may substitute for four years of experience; a masteru2019s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.u2022 Administrative Specialist Trainee 2: Five years of experience performing or overseeing budget, human resources, and business services activities for an organization or program. o An associate degree may substitute for two years of experience; a bacheloru2019s degree may substitute for four years of experience; a masteru2019s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.u2022 Administrative Specialist 1: Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.o An associate degree may substitute for two years of experience; a bacheloru2019s degree may substitute for four years of experience; a masteru2019s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. All candidates that have taken and passed the most recent Professional Career Opportunities (PCO) exam are encouraged to PETITIVE MINIMUM QUALIFICATIONS:Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Administrative Specialist 1.Eligible List Appointment: Candidates who are reachable on the New York State Education Departmentu2019s Public Administration Trainee Transition (PATT) eligible list or the Professional Career Opportunities (PCO) eligible list may be considered for appointment. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.Section 70.1 Transfer to Administrative Specialist 1: Candidates must have one year of permanent competitive or 55b/c service in a title salary grade 16 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.Section 70.1 Transfer to Administrative Specialist Trainee 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-12 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Section 70.1 Transfer to Administrative Specialist Trainee 2: Candidates must have one year of permanent competitive or 55b/c service in a titles SG-14 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.Section 70.4 Transfer to Administrative Specialist 1: Candidates may be eligible for nomination for transfer under Section 70.4 of the Civil Service Law to Administrative Specialist 1 if they are a current NYS employee with one year of permanent competitive or 55b/c service in a title SG-16 or higher AND have standing on the Professional Career Opportunities (PCO) eligible list or the Public Administration Traineeship Transition (PATT) eligible list.Section 70.4 Transfer to Administrative Specialist Trainee 1: Candidates may be eligible for nomination for transfer under Section 70.4 of the Civil Service Law to Administrative Specialist Trainee 1 if they are a current NYS employee with one year of permanent competitive or 55b/c service in a title SG-12 or higher AND have standing on the Professional Career Opportunities (PCO) eligible list or the Public Administration Traineeship Transition (PATT) eligible list.Section 52.6 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title allocated salary grade 16 or higher eligible to transfer under Section 52.6 of the Civil Service Law. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. Appointment: This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess a current 55b/c eligibility letter and the following minimum qualifications:u2022 Administrative Specialist Trainee 1: Four years of experience performing or overseeing budget, human resources, and business services activities for an organization or program. o An associate degree may substitute for two years of experience; a bacheloru2019s degree may substitute for four years of experience; a masteru2019s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.u2022 Administrative Specialist Trainee 2: Five years of experience performing or overseeing budget, human resources, and business services activities for an organization or program. o An associate degree may substitute for two years of experience; a bacheloru2019s degree may substitute for four years of experience; a masteru2019s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.u2022 Administrative Specialist 1: Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.o An associate degree may substitute for two years of experience; a bacheloru2019s degree may substitute for four years of experience; a masteru2019s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration. Additional Comments CONDITIONS OF EMPLOYMENT: This will be a contingent permanent, competitive appointment or a contingent permanent, non-competitive appointment. For 55b/c appointment, candidates must possess the minimum qualifications, a current 55b/c eligibility letter and is subject to verification of applicant eligibility. Promotions and transfers may change appointeesu2019 negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of degree and/or work experience will be required at the time of interview for all candidates. Fingerprinting through the Federal Bureau of Investigation and the Division of Criminal Justice Services, a background check with the Office of Children and Family Services and clearance from the Justice Center Staff Exclusion List is required for employment. Fees associated with this process are at the applicantu2019s expense. Fees associated with fingerprinting do not apply if applicantu2019s fingerprints exist in the NYS TEACH System. The work schedule for this position includes hours of Monday through Friday 7:30am-3:30pm.This position may be filled as a traineeship. The starting salaries for this position are outlined below. For current New York State employees, salary is based on the candidateu2019s salary at the time of hire. Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary. Current starting salaries:u2022 $56,655 (Trainee 1- NS equated to SG-14)u2022 $63,180 (Trainee 2- NS equated to SG-16)u2022 $67,119 (Full Performance level SG-18)This position leads to a maximum salary of $83,286 based on annual performance advances and traineeship advances. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.APPLICATION: Qualified candidates should send a resume and letter of interest by December 25 2025 to (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (BAT-542/00021) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records. Interested in a job with New York State, but donu2019t know where to start? Visit these links for information on working for New York State: u2022 u2022 benefits of working for New York State, including, but not limited to, the following:Holiday & Paid Time Offu2022 Thirteen (13) paid holidays annually.u2022 Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service. u2022 Five (5) days of paid personal leave annually.u2022 Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C. u2022 Annual professional leave and educational leave opportunities for eligible staff.Health Care Benefitsu2022 Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.u2022 Family dental and vision benefits at no additional cost.Additional Benefitsu2022 Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).u2022 NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.u2022 Paid Parental Leave for all employees and Paid Family Leave (M/C Only). u2022 Public Service Loan Forgiveness (PSLF).u2022 Eligibility for various life insurance options. Some positions may require additional credentials or a background check to verify your identity. Name Office of Human Resources Management Telephone (518) 474-5215 Fax (518) 486-5631 Email Address Address Street NYS Education Department 89 Washington Avenue, OHRM, Room 528 EB City Albany State NY Zip Code 12234 Notes on Applying APPLICATION: Qualified candidates should send a resume and letter of interest by December 25 2025 to (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (BAT-542/00021) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.

Created: 2025-12-15