Document Control Specialist - Water/Wastewater ...

Requisition ID: 178794 Job Level: Entry Level Home District/Group: Eastern District Department: Document Controls Market: Water/Wastewater Employment Type: Full Time Position Overview The Document Control Coordinator shall be skilled in using technology to complete their tasks. They are primarily responsible for independently administering and managing the project document control system(s), including logging, transiting, and distributing all relevant documents into the system and distributing them to the appropriate project team members. The District Document Control Coordinator is also responsible for coordinating/collaborating with project staff to help facilitate and expedite the project team's efficiencies. They should communicate/collaborate well with a large team to coordinate and complete multiple responsibilities on a deadline. District Overview This position will support Kiewitu2019s Jett Industries Inc, a leading general contractor specializing in the construction and modification of water and wastewater treatment facilities. Jett has been completing projects throughout New York State and New York City since 1985. Location This position will be based out of our Woodcliff Lake office, and travel as necessary to our project sites in the greater New York City area. Responsibilities + Responsible for maintaining the Project Document Control Program throughout the project's lifecycle. + Control the numbering, sorting, filing, storing, and retrieval of electronic and hard copy documents. + Oversee the proper approval, maintenance, and distribution of documents and retention policies. + Responsible for reproduction of documents, preparing reports and addendums. + Maintain records of incoming document transmittals and prepare outgoing transmittals. + Support the efforts to ensure that the system documents are maintained with accurate and current information. + Perform process audits to ensure accuracy of all controlled documentation. + Assist with requests for information from external customers, vendors, and internal customers (inter-company). + Participate as needed in corrective/preventive actions items and their investigations. + Guide a team to administer the document flow and distribution at the Project site. + Train projects on document control standards, workflow, and systems. + Ensure that the confidentiality of sensitive information is protected. + Perform other duties as assigned by project management + Perform any task required to support company goals Qualifications + Basic knowledge of Electronic Document Management Systems (EDMS) + Knowledge of records/information management principles and their methodologies is an asset + Previous experience working with DEP is ideal + Proficient in Microsoft Office. + Knowledge of SharePoint and InEight software is a plus + Basic knowledge of document control procedures and office equipment such as computers, copy & plotter machines. + Willing to perform a variety of tasks and learn new skills + Be detailed oriented, flexible, and highly motivated. + Possess excellent interpersonal, written, and verbal communication skills. + The ability to work effectively within a project team with minimal supervision Other Requirements: u2022 Regular, reliable attendance u2022 Work productively and meet deadlines timely u2022 Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment u2022 Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. u2022 Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required. u2022 May work at various different locations and conditions may vary Base Compensation: $58,000/yr - $73,000/yr (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location) We offer our fulltime staff employees a comprehensive benefits package thatu2019s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off. Equal Opportunity Employer, including disability and protected veteran status. Company: Kiewit

Created: 2025-12-15