ADMINISTRATIVE SECRETARY - 48001619

ADMINISTRATIVE SECRETARY - 48001619 Date: Dec 11, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (. Requisition No: 866706 Agency: Department of Education Working Title: ADMINISTRATIVE SECRETARY - 48001619 Pay Plan: Career Service Position Number: 48001619 Salary: $34,760.00 - $36,448.00 Posting Closing Date: 12/24/2025 Total Compensation Estimator Tool ( Florida Department of Education Division of Public Schools Bureau of Exceptional Education and Student Services Location: Tallahassee Turlington Building Position Title: Administrative Secretary u2013 (CS) Salary Range: $34,760.00 u2013 $36,448.00 CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY This advertisement may be used to fill multiple vacancies up to six months. APPLICATION INFORMATION & HIRING REQUIREMENTS Application Information: + Your Candidate Profile (application) must be complete in its entirety. + Work History (in easy to review chronological order) Consists of: + + Any position held by a State of Florida Agency + Any position held by a Florida University + All periods of employment from high school graduation + All periods of current or prior unemployment + Gaps 3 months or more must be accounted for + Any Education + Any Volunteer Experience + Your resume and application must match + Gaps 3 months or more must be addressed u2013 you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps. + It isunacceptableto use the statement u201cSee Resumeu201d in place of entering work history. Your candidate profile will be converted to your official application. + Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment. + Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. Hiring Information and Requirements: + The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system. + If claiming Veteranu2019s Preference ( , the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only. + If claiming Right to First Interview ( , the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only. If you are missing any of the items above, your packet may be held up at the final review step. NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process. OFFICE CONTACT: Madison Strickland, 850-245-0950 JOB DESCRIPTION: The role of the Administrative Secretary entails providing direct support to the Senior Educational Program Director in the Dispute Resolution and Monitoring (DRM) section of the Bureau of Exceptional Education and Student Services (BEESS). This position involves undertaking significant administrative responsibilities related to the statutory regulations governing the education profession in the State of Florida. The role necessitates exceptional communication skills. Working in our administrative positions will allow you to gain experience in state-related programs such as MyFloridaMarketPlace/Ariba, STMS, and WORKS. This role presents an excellent opportunity for individuals who are highly organized, detail-oriented and possess effective communication skills. DUTIES & RESPONSIBILITIES: (Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.) The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions: + Serves as personal assistant to a Senior Educational Program Director by planning, initiating, and carrying out to completion clerical, secretarial, and administrative activities, including document preparation, tracking of all assigned correspondence, and maintenance of all equipment. + Proofs, edits, and rewrites (for grammatical structure) letters, memos, and narrative reports which staff prepares for the Program Administrator and Bureau Chiefu2019s signature. + Makes arrangements for conferences including space, time, and place; informs participants of topics to be discussed; and may provide them with background information. + Maintains sectionu2019s leave/travel calendars and green/blue slip correspondence, which includes accurately maintaining and updating the tracking log on a daily basis. + Prepares and reviews travel documents to ensure that they comply with state regulations. + Works with other staff in the Department related to P-card transactions. + Prepares/processes purchase requisitions through MyFloridaMarketPlace. + Receives and routes telephone calls; but may also provide answers to callers that involve interpretation of policies and procedures. + Coordinates the work of other support staff within the section and provides office coverage + Performs other assignments, as needed. WHO WEu2019RE LOOKING FOR: The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function. MINIMUM QUALIFICATIONS + Ability to establish and maintain working relationships with multiple stakeholders. + Ability to communicate effectively including verbal and written communication. + Ability to provide work samples of writing skills for grammar, editing and communication review upon request. PREFERRED QUALIFICATIONS: Preferences will be given to: + Applicants who have direct experience inadministrative duties. + Applicants who complete a pplication information and hire requirements listed in the advertisement to completion. Bureau of Exceptional Education & Student Services Mission Statement: The Bureau of Exceptional Education and Student Services administers programs for students with disabilities. Additionally, the bureau coordinates students services throughout that state and participates in multiple inter-agency efforts designed to strengthen the quality and variety of services available to eligible students with disabilities. Bureau of Exceptional Education & Student Services Website ( WORKING FOR THE STATE OF FLORIDA HAS BENEFITS State Group Insurance coverage options+ (health, life, dental, vision, and other supplemental option) Retirement plan options, including employer contributions ( ) Nine paid holidays and a Personal Holiday each year Annual and Sick Leave Benefits Student Loan Forgiveness Program (Eligibility required) Flexible Spending Accounts Tuition Fee Waivers (Accepted by major Florida colleges/universities) Ongoing comprehensive training provided Career Growth Highly skilled, professional environment Maternity and Parental Leave Benefits For a more complete list of benefits, visit . We care about the success of our employees. We care about the success of our clients. We are always improving our technology, our tools, our customeru2019s experiences and ourselves. A rewarding experience for reliable, compassionate and professional employees. LEAVE INFORMATION: + Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment. + Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month BACKGROUND SCREENING REQUIREMENT It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement. SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website ( . If you experience problems applying online, please call the People First Service Center at (877) 562-7287. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANSu2019 PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veteransu2019 Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veteransu2019 Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veteransu2019 Preference documentation requirements are available by clickinghere (. All documentation is due by the close of the vacancy announcement. Location: TALLAHASSEE, FL, US, 32399 Nearest Major Market:Tallahassee

Created: 2025-12-15