Sr. Administrative Assistant

Description We are looking for an experienced Senior Administrative Assistant to join our team in Milpitas, California. This is a Contract position within the construction industry, requiring a proactive and detail-oriented individual to provide high-level administrative support to multiple leaders. The ideal candidate will excel in coordinating office operations, managing budgets, and ensuring seamless workflows while contributing to a positive and efficient work environment. Responsibilities: u2022 Provide high-level administrative support to multiple leaders, including managing complex calendars and coordinating meetings and schedules. u2022 Prepare presentations, draft communications, and support stakeholder coordination while navigating dynamic and fast-paced situations. u2022 Oversee daily office operations, including space planning, office moves, and maintaining a professional and welcoming work environment. u2022 Manage office budgets, track expenses, and handle procurement processes in coordination with vendors and facilities partners. u2022 Develop, maintain, and improve office management systems, workflows, and tools to enhance efficiency and scalability. u2022 Partner with People and Communications teams to support office events, employee engagement initiatives, and travel coordination. u2022 Serve as a primary on-site resource, providing hands-on administrative and operational support, with occasional travel to other locations as needed. u2022 Support expense reporting, document management, research, and project follow-up to ensure smooth and effective operations. Requirements u2022 Proven experience providing high-level administrative support to multiple leaders, including calendar management and coordination. u2022 Strong organizational skills with the ability to manage office operations, budgets, and expenses effectively. u2022 Proficiency in preparing presentations, drafting professional communications, and supporting stakeholder engagement. u2022 Experience working with office systems, workflows, and tools to improve processes and operational efficiency. u2022 Strong interpersonal and communication skills, with the ability to collaborate effectively with internal teams and external vendors. u2022 Ability to adapt to changing priorities in a fast-paced environment while maintaining attention to detail. u2022 Demonstrated problem-solving skills and a proactive, solutions-oriented mindset. u2022 Willingness to travel occasionally for business needs. TalentMatchu00ae Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use (.

Created: 2025-12-18