Project Assistant

Position SummaryThe Project Assistant will support the Project Managers, Directors, and the Vice Presidents of the Planning, Design, and Ecological Services Teams.Duties and tasks will include creating, tracking, and revising department documents, applications, forms, proposals, letters, reports, memos, and other related documents. Additional activities will consist of general office related tasks including scheduling, filing, typing, scanning, and copying.Main Responsibilities (but not limited to) the following:Professionally represent the firm in interactions with permitting agencies, clients, peer organizations, and business associatesCommunicate proactively and appropriately with team members, permitting agencies, clients, sub-consultants, and others as neededAct as a team player, fulfilling your own responsibilities and supporting others, including occasionally performing additional responsibilities as needed to help the team meet deadlines and complete tasksMaintain project schedules, milestones, and details in project management tool with input from Project Manager and team membersPrepare various types of documents for company use, team use, client use, for submittal to agencies, and for other end usersResearch agency requirements for permitting and associated activitiesPerform all administrative activities and tasks associated with project design and permittingHandle meeting scheduling, and calendar milestones and appointmentsConduct other non-project administrative functions, in support of the team, Project Manager, Department Director, Department VP, or other company staff, as neededComplete job responsibilities while adhering to CHW Standards and appropriate company procedures and protocolsConduct responsibilities while adhering to Core Values and CHW StandardsComplete all job functions proactively and independently with minimal input or direction from other staffKnowledge / Skill Set:Teamwork skillsExcellent communication skillsAbility to work independently and proactivelyPersistencePrioritization and time management skillsExcellent organizational skillsWorking knowledge of standard office software and good typing skillsProficiency in the following software and skills:Microsoft Office suite and Project (or similar scheduling/management software), Adobe Acrobat, and the internetOffice equipment (copiers, printers, binding machine, etc.)Education / Other Requirements:High School Diploma and minimum of 5 years of professional experience or an AA or AS degree with a minimum of 2 years of professional experienceValid driver’s licenseThe pay range for this California position is $22.00- $22.00 per hour; however, base pay offered may be higher or lower depending on job-related knowledge, skills, and experience of the candidate. A full range of medical, financial, and/or other benefits, dependent on the position offered. This information is provided per California Senate Bill 1162. Base pay information is based on market location. Applicants should apply via the NV5 careers site.NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Created: 2025-12-22