East Transport Marketing and Proposal Coordinator

ReqID: NEW0001ZT Joining Arup Arupu2019s purpose, shared values, and collaborative approach has set us apart for over 75 years, guiding how we shape a better world. The Opportunity This role supports the development of our business by bringing to life the stories that display the value and impact of Arupu2019s people and projects, positioning the firm as the consultant of choice in the built environment. This role enables the firm to articulate how Arup delivers our unique value proposition, deep technical expertise, and focus on sustainable development. As a member of our East Geography marketing team, this role will support Arupu2019s East Geography Transport Portfolio (including Rail, Aviation, Roads & Streets, and Maritime) with a focus on work winning including proposal delivery and interview preparation, capture planning and pre-positioning, client engagement, knowledge management, conference and event support, collateral development, and business planning. This position will work directly with Arupu2019s East Geography Marketing Leaders and Geography Business Leaders to ensure seamless and efficient delivery of marketing and bidding activities in alignment with the goals of our business plans. Core Responsibilities + Proactively connect and coordinate with East Geography Transportation leaders to create a cohesive and consistent approach to our marketing activities, setting short-term and long-term goals + Actively participate in the development and execution of go/no-go decision-making + Coordinate the preparation of competitive proposals, qualification packages, and interview presentations + Work closely with leadership to develop client-focused win strategies for proposals and statements of qualification to successfully capture work + Participate in pre-interview planning and presentation rehearsal, and help develop and apply established win strategy, themes, and discriminators in presentation materials + Participate in capture planning strategy sessions and assist in client and market focused research activities + Coordinate and maintain marketing assets, provide feedback, and actively engage in improving our marketing content, including project sheets, resumes, and other collateral + Take ownership of new marketing content such as presentations, brochures, and project examples to support the Transport Portfolio and subsequent businesses. + Work with our regional Transport marketing teams to bring the best of our global experience to our local clients. + Mentor marketing members on work winning activities specific to the Transport Portfolio + Maintain CRM data quality for East Transportation opportunities and relevant Sharepoint databases + Maintain consistent quality, corporate identity, and graphic standards Desired Qualifications + +4 or more years of experience leading and preparing prime proposals within the A/E/C industry + Experience in preparing prime proposals for transport and government agency clients preferred + Experience and knowledge of the transportation market in the US is a plus + Experience creating market-facing capabilities brochures + Bacheloru2019s degree, preferably with an emphasis in English, Communications, Marketing, Design, or related field + Strong communication, writing, and organizational skills + Confident, self-motivated, independent, and proactive + Energetic, positive demeanor, with proven track record to juggle/respond to multiple tasks + Experience in Microsoft Office applications including Word, PowerPoint, and Excel, as well as Adobe InDesign (other Adobe Creative Suite experience is a plus) + Involvement with marketing and/or AEC industry organizations is a plus What we offer you At Arup, we care about each memberu2019s success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive u2013 through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do. We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arupu2019s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts. Benefits at Work - At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families while keeping costs low. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. As a member of Arup, everyone shares in our success through a global profit share scheme (payments are dependent on the firmu2019s financial performance). Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our 401(k) plan with up to 10% company match to help you save for your future Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available Hiring Range u2013 The good faith base salary hiring range for this job if performed in New York is $90,000 to $100,000 per year. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of New York will differ. Different People, Shared Values Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether youu2019re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas u2013 this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion u2013 we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at Our Application Process We will be reviewing our candidates for this position on a rolling basis. Once you have applied you will be evaluated and potentially moved on to the next round, at which point a member of the talent resourcing team will reach out to you directly. Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability. Stay safe online. Recruitment fraud is on the rise, and Arupu2019s name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process. #LI-JB2EOE-Protected Veterans/Disability

Created: 2025-12-22