Grants & Contracts Assistant

Grants & Contracts AssistantMed-Medicine - Pennsylvania-Pittsburgh - (25007024)u00a0The Activation Specialist is responsible for managing the PERIS Award record from receipt of the Notice of Award through account number assignment. Key responsibilities include initiating and updating award records and modifications, coordinating the receipt and upload of compliance documentation, creating and editing COI tables, sending awards for continued processing, and monitoring progress to reduce delays. The coordinator collaborates closely with faculty, division administrators, and pre- and post-award administrators to confirm accuracy and resolve issues. This role is essential to ensuring timely, accurate, and compliant award activation.- Manage the PERIS Award (AWD and AWD-Mod) record from receipt of the Notice of Award through account number assignment.- Coordinate the collection, review, and upload of required compliance and supporting documentation.- Create, edit, and maintain COI tables to ensure alignment with institutional requirements.- Route awards for continued processing and track progress to reduce delays in activation.- Monitor activation milestones and proactively identify and resolve issues that may impact timelines.- Collaborate with faculty, division administrators, and pre- and post-award staff to ensure timely account- Ensure all award activation actions comply with University of Pittsburgh, School of Medicine, and sponsor policies.- Maintain accurate records and documentation to support workflow transparency and cross team collaboration.u00a0Job SummaryAssists with routine accounting and financial functions for Grants & Contracts. Prepares routine documentation, verifies collected data, maintains documentation and databases as well as rosters and distribution lists. Assists with budgetary functions.Essential FunctionsAssists with routine accounting and financial functions for Grants & Contracts. Prepares routine documentation, verifies collected data, maintains documentation and databases as well as rosters and distribution lists. Assists with budgetry functions.Physical Effortmust be able to sit or stand for prolonged periods of time.Assignment Category:u00a0Full-time regularJob Classification:u00a0Staff.Grants & Contracts AssistantJob Family:u00a0ResearchJob Sub Family:u00a0Grants & ContractsCampus:u00a0PittsburghMinimum Education Level Required:u00a0High School Diploma/GEDMinimum Years of Experience Required:u00a01Will this position accept substitution in lieu of education or experience:u00a0Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.Work Schedule:u00a0Monday - Friday, 8:30 a.m. - 5:00 p.m.Work Arrangement:u00a0Hybrid: Combination of On-Campus and Remote work as determined by the department.Hiring Range:u00a0TBD Based Upon QualificationsRelocation_Offered:u00a0NoVisa Sponsorship Provided:u00a0NoBackground Check:u00a0For position finalists, employment with the University will require successful completion of a background checkChild Protection Clearances:u00a0Not ApplicableRequired Documents:u00a0ResumeOptional Documents:u00a0Cover LetterPI280818185

Created: 2025-12-25