Grants & Contracts Specialist III Budget Coordinator

Grants & Contracts Specialist III Budget CoordinatorMed-Medicine - Pennsylvania-Pittsburgh - (25007022)u00a0The Award Activation Budget Coordinator is responsible for developing accurate and compliant activation budgets for all new and continuing awards. This role interprets Notice of Award (NOA) terms and translates them into budget structures that align with University of Pittsburgh, School of Medicine, and sponsor policies. The coordinator works closely with faculty, division administrators, and pre- & post award administrators to confirm personnel, commitments, and costing details. In addition, this position serves as a departmental resource on budget principles and supports standardization efforts, including the development of templates and process improvements to enhance the efficiency and consistency of the award activation workflow.- Develop award activation budgets for all new and continuing awards- Translate NoA terms into compliant and accurate budget structures- Collaborate directly with faculty, division administrators, and post-award administrators to confirm budget details.- Ensure alignment with University of Pittsburgh, School of Medicine, and sponsor policies- Serve as a knowledge resource for budget principles within RSS and DoMRA- Support process standardization and development of templates to increase efficiency- Operate as an activation liaison across Pre-Award, Post-Award, faculty, and division staff.u00a0Job SummaryPerforms pre- and post-award accounting duties for complex grants and contracts. Prepares, negotiates, and monitors grants, contracts, and budgets. Maintains award-related schedules, prepares complex government applications and reports, and interprets policy and procedure. Monitors account activity, performs internal audits, resolves complex issues, and reviews routine financial documents. Develops and implements accounting techniques and procedures for operational improvements and assists with managing special projects and preparing operating budgets.Essential FunctionsPerforms pre- and post-award accounting duties for complex grants and contracts. Prepares, negotiates, and monitors grants, contracts, and budgets. Maintains award-related schedules, prepares complex government applications and reports, and interprets policy and procedure. Monitors account activity, performs internal audits, resolves complex issues, and reviews routine financial documents. Develops and implements accounting techniques and procedures for operational improvements and assists with managing special projects and preparing operating budgets.Physical Effortmust be able to sit or stand for prolonged periods of time.Assignment Category:u00a0Full-time regularJob Classification:u00a0Staff.Grants & Contracts Specialist III (Pre & Post-Award)Job Family:u00a0ResearchJob Sub Family:u00a0Grants & ContractsCampus:u00a0PittsburghMinimum Education Level Required:u00a0Bachelor's DegreeMinimum Years of Experience Required:u00a02Will this position accept substitution in lieu of education or experience:u00a0Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.Work Schedule:u00a0Monday - Friday, 8:30 a.m. - 5:00 p.m.Work Arrangement:u00a0Hybrid: Combination of On-Campus and Remote work as determined by the department.Hiring Range:u00a0TBD Based Upon QualificationsRelocation_Offered:u00a0NoVisa Sponsorship Provided:u00a0NoBackground Check:u00a0For position finalists, employment with the University will require successful completion of a background checkChild Protection Clearances:u00a0Not ApplicableRequired Documents:u00a0ResumeOptional Documents:u00a0Cover LetterPI280818157

Created: 2025-12-29