Senior Administrative Associate - UTIG

Serve as the ROC Building Manager and Space Coordinator. Monitor the appearance and condition of the Research Office Complex (ROC) building, shared spaces, and grounds, and coordinate maintenance services through UT Facilities Process maintenance requests in the UT Works system Manage annual space usage reporting and support related audits Serve as the Institute EHS Coordinator and Fire Warden, coordinating safety and emergency coordinator tasks, permitting requirements, and materials disposal Coordinate building access via issuance of physical keys and management of the electronic keyless entry/access system (BACS/Genetec) Coordinate and conduct movement of equipment, furniture, furnishings, etc., including office moves and property surplus activities.Conduct facilities and procurement activities in support of research, administration, and events, to include: Serve as departmental procurement card holder Process procurements via , UT Market, , and other platforms as appropriate Monitor and coordinate the replenishment of common office supplies and materials in the mail room, kitchen, and other common areas Manage event site reservation and preparation, including signage and permitting Assist other administrative staff with internal event setup and teardown Provide backup support to Seminar Series Coordinator for event setup and hosting.Manage departmental vehicle fleet, to include: Coordinating maintenance with fleet services Registration and mileage reporting (CARMA and offline) Manage UTDRIVER certification program Issue department fuel cards and vehicle keys Manage and issue parking permits for authorized UTIG staff and visitors.Support the Institute Inventory Associate during annual inventory scanning and certification.Serves as the alternate/backup receiving representative for the Institute, providing notification and distribution of deliveries and coordinating with Campus Distribution Services as required. Responsible for the receipt and distribution of incoming letter mail in the Institute mail room.Serves as the alternate/backup warehouse operations coordinator, assisting the Warehouse Building Manager with receiving shipments, renovations, and outbound shipments as required.Other related duties as assigned.

Created: 2026-01-01