Administrative Assistant - Japanese Desk

AtPrager Metis, we are people of integrity.We commit to the highest standards of excellence: in our competence, professionalism, and our client service. We believe this leads to the achievement of personal, team, and organizational goals.We leverage our unique talents and work in partnership with a team of accomplished professionals.Our environment is flexible, transparent, and diverse.Partners & Managers are engaged in mentoring, leading by example, and collaboration to support our career path choices.At Prager Metis, we are part of something bigger.For more information on Prager Metis'sphilanthropy.In January of 2022, Prager Metis became the first CPA firm to set up shop in theMetaverse.Qualified individuals will have the opportunity to join our employee friendly corporate culture, which offers excellent career growthopportunities and mobility.Prager Metis offers:Flexible work arrangements (Remote/WFH/Hybrid on select roles)Competitive base salariesPaid time off, Sick Time, & HolidaysMedical, Dental, and Vision InsuranceFlex Spending Options: HRA, FSA, and/or HSAAccess to Employee Wellness ProgramsSummer Flexible ScheduleEmployer contribution to 401(k) planCPA licensure support & Incentives as well as other applicable certifications and licensesMake a Difference: Volunteer opportunities with charity partner organizationsFollow Prager Metis CPAs on Social Media: LinkedIn Twitter Instagram Facebook YouTube Answer and direct phone calls; greet visitors professionallySchedule and coordinate meetings, appointments, and travel arrangementsPrepare, proofread, and distribute documents, reports, and presentationsMaintain electronic and physical filing systems; handle confidential documentsManage office supplies inventory and place orders as neededProcess expense reports and invoices; assist with basic bookkeepingOrganize and assist with event planning and coordinationServe as a point of contact for internal and external inquiriesEnsure operational readiness of office equipment and troubleshoot issuesLiaison for Japanese clients, potential clients, and business-related inquiries conducted in Japanese.Provide administrative support to tax professionals for Japanese clients, including managing calendars, scheduling appointments, and coordinating meetingsAssemble tax return and processing in Japanese, including organizing client documents, preparing engagement letters, and tracking filing deadlinesOrganize, scan, and process tax-related paperwork efficientlyPerform electronic document scanning and ensure proper archivingManage the scan and workflow process for client documents used by tax preparesGreet clients and review tax documents from clients who visit the office and drop off documents in JapaneseUpdate CCH Axcess tax projects to ensure a streamlined process for the teamMaintain electronic and physical filing systems to ensure accurate and timely documentation of client records and correspondence in JapaneseRespond to clients inquiries and requests in a professional and timely manner, both in person and via phone or e-mail in Japanese.Collaborate with team members to ensure smooth workflow and efficient completion of tasksAssist with special projects and other administrative duties as assigned by the teamProcess all certified and FedEx mailings to clients regarding tax documentsAssist with billing, collection, IT internally and for Japanese clientsMinimum Education Requirement- Bachelor’s Degree preferred2+ years of experience in administrative support or similar role preferredProficiency in Microsoft Office Suite (Word, Excel, Outlook)Strong organizational, communication, and interpersonal skillsThe above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.Prager Metis CPAs is an equalopportunity employer. All applicants will be considered without regard age, race, color, sex, gender, pregnancy, gender identity or expression, religion, creed, national origin, marital status, ancestry, citizenship, military status, veteran status, employment status, sexual orientation, physical or mental disability, genetic predisposition or carrier status, domestic victim status, caregiver status or any other characteristic protected by law. Prager Metis also makes reasonable accommodations for qualified individuals with disabilities, in accordance with Americans With Disabilities Act and applicable state laws.

Created: 2026-01-02