PROPOSAL COORDINATOR

Reports to: Marketing ManagerFLSA Status: Full-Time, Salaried-ExemptNormal Working Hours - Office Hours: 8 am to 5 pm, Monday through FridayAs a Proposal Coordinator, you will play a critical role in the growth and success of Joeris by leading the proposal development process from start to finish. You will work closely with marketing, business development, and operations teams to produce high-quality proposals and RFP responses that showcase Joeris' expertise and win construction contracts. In addition to writing, graphic design, and strategy development, you will also maintain proposal assets, develop construction knowledge, and adapt information into different formats to meet objectives. Your daily activities will often be deadline-driven, and you will be responsible for driving the proposal development process and producing the final deliverables. Additionally, you will have the opportunity to assist with interview preparation meetings and the process to win the job, making this an exciting and rewarding role for a highly motivated and detail-oriented candidate.1. Create and prepare appealing + informational proposals in response to Requests for Proposals/ Qualifications (RFP/RFQ), which include:Reviewing RFP/ RFQ and determining requirements to complete proposal submissionEnsuring response meets all RFP/RFQ criteria.Gathering information and content from team and consultants as neededCreating and editing informational graphicsMaintaining scheduling and tracking status for individual pursuit and proposal elementsHandle final digital or print production and arrange for on-time delivery of proposal.2. Assist with the facilitation of interview preparation meetings and process3. Generate and update presentations and marketing collateral for project interviews and other presentations.4. Maintain proposal assets and job progress documentation, including photos, project facts and stats, boilerplate, and graphics.5. Gather research data related to clients; competitors; vertical markets; and other relevant factors.6. Produce and update team resumes and project sheets.7. Perform additional marketing and administrative tasks at the direction of the Marketing Manager or Director.8. Assist the Business Development and operations team with other duties as required.EDUCATION AND/OR EXPERIENCE1. Bachelor’s degree with degree or coursework in Business, Marketing, or Communications, including but not limited to technical writing, journalism, graphic design, integrated marketing communications, creative writing, speech communication and rhetoric, English language and literature, international and global studies, construction science, architecture, sociology, organizational leadership, history, and philosophy.2. Experience with or training in graphic design and page layout3. 3-5 years of A/E/C Industry experience preferred4. Experience in RFP/RFQ proposal strategy, development, and production preferredSKILLS1. Proficiency in the use of Adobe Creative Suite (InDesign, Photoshop, Illustrator)2. 2-5 years’ experience using InDesign in an academic or professional setting preferred3. Proficiency in Microsoft Office 365 including Outlook, Excel, Word, PowerPoint, Teams, and Sharepoint4. Familiarity with cloud-based marketing applications such as Canva and Prezi5. Excellent written and oral communication skills6. Organizational skills and attention to detail7. Excellent time management skills8. Ability to work well with various types of people9. Critical and Creative Thinking10. Technical and Thoughtful Writing11. Ability to speak, read, understand, and write in EnglishJoeris General Contractors is an Equal Opportunity Employer committed to diversity and inclusion. We make employment decisions based on merit and do not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity, age, national origin, veteran status, disability, or any other protected characteristic under applicable law. We provide reasonable accommodations for qualified individuals with disabilities as required by law.

Created: 2026-01-07