Admin Assistant - Senior (Orthopaedic Surgery, ...

University of Pittsburgh Physicians Department of Orthopaedic Surgery is hiring a full-time Administrative Assistant Senior to join their team at Shadyside. This is a Monday through Friday daylight position with the hours of 8am to 4:30pm. No evenings or weekends This position will be responsible for scheduling surgeries, obtaining authorizations, and managing physician calendars. Other duties as assigned. Purpose: Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division. Responsibilities: + Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas). + Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events). + Plans conferences for department and department head. + Under general direction, provides varied administrative support to a department or group of professionals. + May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements. + Develops reports for executive or department. Analyzes complex information requests and determines complex trends. + Reviews administrative procedures and operating practices and makes recommendations to increase efficiency. + High school diploma or equivalent. + 5 years experience in an increasingly responsible administrative support role. + Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. + Ability to use applicable MS Suite products. + Advanced knowledge of business processes and procedures. + Working knowledge of accounting and financial principles and functions. + Ability to analyze data. + Ability to use discretion and independent judgment.Licensure, Certifications, and Clearances: + Act 31 Child Abuse Reporting with renewal + Act 33 with renewal + Act 34 with renewal + Act 73 FBI Clearance with renewal UPMC is an Equal Opportunity Employer/Disability/Veteran

Created: 2026-01-09