Program Coordinator

The Program Coordinator provides administrative support to the Senior Director of Scientific Programs. In this role, the Program Coordinator will contribute to key aspects related to the planning and execution of the AACR Annual Meeting, which is the largest and most prestigious multidisciplinary cancer research meeting in the world. The Department team oversees critical aspects of the meeting planning, including the development of the scientific program.This position requires regular interactions with external scientific experts who are on the front lines of cancer research, as well as their support staff, through written and verbal communications. The position also requires regular communications with internal staff across all departments (marketing, communications, fundraising, publishing, finance, meeting logistics, CME, etc.) to successfully execute the scientific events according to the AACR’s high standards.Assists with proofreading and editing of department materials as neededCollaborates with other administrative staff in developing and maintaining the department’s record-keeping processesCompiles reports and provides administrative support for scientific leaders as neededDrafts correspondence on behalf of the Associate Director and Senior DirectorFollows conference timelines and maintains accurate and up-to-date recordsMaintains organizes files for assigned programsProduces reports as needed from the AACR’s databases for program planning and managementObtains and maintains working knowledge of in-house and outsourced services (abstract submitters, registration systems, collaboration tools, etc.)Provides clerical and administrative support to the Associate Director and Senior DirectorProvides courteous, clear, and complete customer service as needed by phone and emailRecords and produces detailed minutes of calls and meetingsPerforms the essential functions of the position, and other duties as required.BA or BS degree3-7 years of relevant administrative experience, preferably in a nonprofit environmentAbility to multi-task and prioritize diverse portfolio of assignmentsStrong organizational skills with an attention to detailExcellent written and verbal communication skillsExcellent interpersonal skillsProfessional demeanorExperience in content management systemsProficiency in Microsoft products - Excel, Outlook, PowerPoint, and WordSome knowledge of project management principlesAbility to travel 10%-20% per year for extended periods of time (4-6 days on average)

Created: 2026-01-12