Purchasing Administrative Clerk

JOB REQUIREMENTS: Position Summary Under the direction of the ChiefFinancial Officer (CFO) the Purchasing Clerk serves as the primaryprocurement coordinator for Outreach Community Health Centers, Inc.(OCHC). This position is responsible for processing all purchase ordersthrough the accounting system, working directly with clinical andadministrative departments to fulfill supply and equipment needs,maintaining vendor relationships, and ensuring cost-effective purchasingpractices. The ideal candidate is detail-oriented, customerservice-focused, and capable of managing multiple procurement requestswhile maintaining strong internal controls and compliance withorganizational policies and grant requirements. Essential Duties andResponsibilities The essential functions include, but are not limited tothe following: Purchase Order Processing & Management: Process allpurchase orders through the accounting system Review purchaserequisitions from departments for completeness, accuracy, and properauthorization Verify budget availability and proper account codingbefore creating purchase orders Obtain required approvals in accordancewith organizational purchasing policies Generate and distribute purchaseorders to vendors via email, fax, or vendor portals Track open purchaseorders and follow up with vendors on delivery status. Update accountingsystem to reflect receipts of goods and services DepartmentalCollaboration: Work directly with clinical, administrative, andoperational departments to understand their purchasing needs Serve asprimary point of contact for purchasing questions and requests Assistdepartments in identifying appropriate vendors and products Provideguidance on purchasing procedures and policy requirements Communicatedelivery timelines and any issues affecting order fulfillment Coordinatewith receiving departments to confirm successful delivery and acceptanceof goods Vendor Management & Relations: Establish and maintain positiveworking relationships with vendors and suppliers Manage deliveryschedules when appropriate Research and recommend new vendors fordepartmental needs Resolve vendor issues related to orders, pricingdiscrepancies, or damage/incorrect shipments Process vendor returns andcredit memos Communicate vendor policy changes and updates to relevantdepartments Inventory & Receiving Support: Verify receipt of goodsagainst purchase orders Assist with investigation of missing, damaged,or incorrect shipments. Compliance Functions: Support grant budgetcompliance by ensuring proper coding of grant-funded... For full infofollow application link. We are an Affirmative Action/Equal OpportunityEmployer. We consider qualified applicants for employment without regardto race, religion, color, national origin, ancestry, age, sex, gender,gender identity, gender expression, sexual orientation, geneticinformation, medical condition, disability, marital status, or protectedveteran status. APPLICATION INSTRUCTIONS: Apply Online:ipc.us/t/0884AFDBDA5344BC

Created: 2026-01-12