Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant to join our team in Olive Branch, Mississippi. This contract-to-permanent position offers an opportunity to contribute to a small, collaborative office environment with long-tenured employees. The ideal candidate will provide vital administrative support, assist in purchasing processes, and communicate effectively with vendors, including those overseas. Responsibilities: u2022 Provide administrative support to the purchasing manager and aid in processing shipping documents. u2022 Communicate regularly with vendors to obtain updates on purchase orders and maintain accurate records. u2022 Create and manage requisition and stock purchase orders, ensuring proper documentation. u2022 Organize and maintain pricing spreadsheets, ensuring accuracy and attention to detail. u2022 Assist with domestic purchasing tasks and manage vendor folders for new purchase orders. u2022 Update market costs and pending arrival reports within internal systems on a regular basis. u2022 Handle office supply orders, maintain supply closets, and ensure printers are loaded with paper. u2022 Greet vendors and customers upon arrival and provide excellent customer service. u2022 File and organize customer and vendor documents, including yearly updates and archiving older files. u2022 Schedule routine office maintenance and ensure the workspace remains organized and functional. Requirements u2022 Proven experience in administrative roles, preferably within a purchasing or sales support environment. u2022 Strong communication skills to effectively interact with vendors and team members. u2022 Exceptional attention to detail and organizational abilities. u2022 Proficiency in Microsoft Excel and familiarity with data entry and file management. u2022 Ability to prioritize tasks and manage workload efficiently. u2022 Comfortable working in a small office environment and adapting to its unique culture. u2022 Experience in creating and managing purchase orders and vendor communications. u2022 Detail-oriented approach and ability to read and adapt to different situations within the office. TalentMatchu00ae Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use ( and Privacy Notice (.

Created: 2026-01-15