Events Coordinator, School of Civic Leadership

Collaborate with the Deans Office, Development Office, and Undergraduate Studies to maintain the SCLs primary calendar of events, incorporating public programs, development gatherings, student activities, and academic conferences.Stay abreast of university entertainment policies; develop and maintain internal event procedures consistent with university policies and institutional goals and initiatives.Process all University required event forms, purchase requests, payments, and contracts in accordance with university policies. Maintain accurate budgets and adhere to University and internal procedures throughout. Communicate and create advance timelines in adherence with University and internal SCL policies for proper approval process. Plan and execute high-quality private donor and stakeholder events, student focused gatherings, and other academic events, with attention to highest standards of hospitality. Identify staffing needs and oversee student employees.Act as primary and sole contact for internal and external partners, caterers and vendors. Oversee event logistics including coordination of audiovisual and technical needs, creation of RSVP tracking page, proper room reservations, and speaker travel and honorarium arrangements.Collaborate with internal units to develop event promotional materials and publicize public events to relevant audiences.Manage food and catering arrangements, ensuring quality and adherence to dietary considerations.Oversee receipt of refreshments at venue.Additional duties as assigned.

Created: 2026-01-15