Accounts Payable Specialist

WellBe Senior Medical is an innovative, private-equity backed healthcare company focused on providing the highest quality care to Medicare Advantage patients with multiple chronic medical conditions across six states (and growing!). The population we care for is typically underserved and very challenged with access to quality care. To address these problems, WellBe brings the care to the patient, instead of trying to bring the patient to the care. WellBe's physician-led care teams provide “concierge” level medical care and social support in the home as well as delivering and coordinating care across the entire continuum - from chronic and urgent care in the home, to hospital, assisted living, and end of life care. JOB SUMMARYThis is an integral role at an innovative, fast-growing, private-equity backed healthcare company. You will be responsible for the day-to-day operations of accounts payable for the entire organization including but not limited to managing the accounts payable system, communicating with internal and external stakeholders regarding invoicing and payment, reviewing for adherence to the company expense reimbursement policy and processes, and ensuring expenses are accurately recorded to the financial statements. As a main point of contact for the accounting function, this role will have exposure to all internal departments including clinical operations, IT, clinical development, and marketing. RESPONSIBILITIESAccurately and efficiently enter all vendor bills into the accounts payable system, Bill.comAnalyze and respond to both vendor and employee inquiries regarding the billing, payment, and reimbursement processesIdentify accounts payable errors and/or concerns and propose alternatives or improvementsWork with management to identify priority vendors/paymentsFollow up with management as necessary to ensure payments are remitted timelyReview and verify information in the AP system Bill.com to ensure proper invoice account coding, classification, and approvals routingReview vendor statements for accuracyProfessionally communicate with vendors regarding discrepancies and reconciliationsReview employee expense reimbursement Expensify submissions for appropriate coding, receipt/support, and authorizationComply with federal, state, and local requirements for vendor reporting (including W-9 and 1099 reporting)Review supplier invoices to ensure sales and use taxes are recorded correctly and paid as necessaryMaintenance and organization of accounts payable files and records including vendor contractsTake on additional responsibilities and ad hoc projects as they ariseREQUIRED QUALIFICATIONS3+ years of AP experienceGeneral ledger experience and understanding of basic accounting principlesStrong attention to detailExcellent verbal and written communication skillsAbility to build internal relationships across departmentsPREFERRED QUALIFICATIONS Experience with Expensify and Bill.comAccounting or bookkeeping experienceExperience in healthcare industryPERFORMANCE INDICATORSAccurate invoice and expense reimbursement coding and classificationTimely and accurate invoice processing/paymentDemonstration of WellBe’s valuesWork EnvironmentOnsite with Hybrid options following onboarding.Pay Range$60,000-65,000OTHERSupervisory Responsibility: This role has no direct reportsTravel Requirements: Travel may be required up to 10% locally or nationallyWork Conditions: Ability to lift up to 20lbs. WellBe is currently working in-person in the office.Sponsorship StatementWellBe does not offer employment-based visa sponsorship for this position. Applicants must be legally authorized to work in the United States without the need for employer sponsorship now or in the future.Pay Transparency StatementCompensation for this position will be disclosed in accordance with applicable state and local pay transparency laws.Drug Screening Requirement:As a condition of employment, WellBe Senior Medical requires all candidates to successfully complete a pre-employment drug screening. Ongoing employment may also be contingent upon compliance with the company’s Drug-Free Workplace Policy, which includes random, post-accident, and reasonable suspicion drug testing. The company reserves the right to test for substances that may impair an employee’s ability to safely and effectively perform their job duties.Background Check StatementEmployment is contingent upon successful completion of a background check, as permitted by law. As a healthcare organization, WellBe conducts monthly FACIS (Fraud and Abuse Control Information System) checks on all employees. Continued employment is contingent upon satisfactory results of these checks, in accordance with applicable laws and regulations.Equal Employment Opportunity (EEO) StatementWellBe is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.Americans with Disabilities ActWellBe Senior Medical is committed to complying with the Americans with Disabilities Act (ADA) and applicable state and local laws. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. If you require an accommodation during the application, interview or employment process, please contact Human Resources at StatementEmployment with WellBe is at-will unless otherwise specified by contract. This job description does not constitute an employment contract.DisclaimerThis job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to modify, add, or remove duties as necessary.Note: The preceding functions may not be comprehensive in scope regarding work performed by an employee assigned to this position classification. Management reserves the right to add, modify, change or rescind the work assignments of this position. Management also reserves the right to make reasonable accommodations so that a qualified employee(s) can perform the essential functions of this role.

Created: 2026-01-16