Construction Compliance Administrator / Coordinator

Posillico is Building for Generations.Posillico is a multi-disciplined and diversified construction company. Along with our Civil /foundation group, Posillico’s business units include Wastewater Division, Environmental Division, Utilities Division, Drilling Division, Paving Division, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC. These companies give Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects successfully in the Tri-State area.Posillico empowers a “people first, think safety” culture throughout our organization. This “people first” culture has helped to promote and maintain an excellent record of accomplishment. Posillico has an exceptional safety program coupled with proactive employees throughout its management and union staff. We offer all employees an excellent opportunity to be part of our developing business at Posillico, as we set the standards for excellence in the construction industry with our integrated solutions.Our company mission is to complete all our projects safely, on time, on target and on budget while having a positive impact in the community.Follow us at… Facebook Instagram LinkedInPOSITION SUMMARY:The Construction Compliance Administrator / Coordinator supports public-sector construction projects throughout the State of Texas by administering, tracking, and documenting required compliance activities. This position is responsible for completing the day-to-day compliance work across multiple owner agencies while operating under the guidance and oversight of senior compliance and project leadership.This role requires strong attention to detail, proficiency with compliance tracking systems and Excel, and the ability to coordinate effectively with internal teams, subcontractors, and vendors. All compliance submissions, regulatory interpretations, and communications with owner agencies are reviewed and approved by leadership prior to external presentation.RESPONSIBILITIES:Prompt Pay & Payment TrackingAdminister and track prompt pay compliance activities in accordance with Texas statutes and owner-specific requirementsMonitor invoice approval timelines and follow up with internal teams to support timely approvals and paymentsEnter, track, and maintain subcontractor and vendor payment data inDMS/B2G Now, LCPtracker, and other owner-required platformsPrepare prompt pay certification forms and supporting documentation for leadership review prior to submissionCertified Payroll & Labor ComplianceCollect, organize, and review certified payroll submissions from subcontractors and vendors for completeness and accuracyTrack prevailing wage classifications and regional wage rate requirements and escalate discrepancies for leadership reviewAssist with preparation of wage rate request forms for new or missing labor classifications, subject to approval before submissionMaintain logs confirming subcontractor payment information tied to certified payroll hoursROCIP & Insurance ComplianceTrack and log ROCIP labor hours based on certified payroll submissionsAssist with ROCIP compliance reporting and documentation usingMarsh/MWRAP, under supervisionTxDOT OJT & Workforce ProgramsSupport the setup and ongoing tracking ofTxDOT On-the-Job Training (OJT)programsMaintain trainee logs, hours, and required documentation for leadership reviewMWDBE / HUB ComplianceTrack MWDBE/HUB participation, commitments, and paymentsMaintain required tracking logs and prepare reports for leadership reviewIdentify potential participation gaps and escalate to leadershipData, Reporting & DocumentationMaintain labor and wage rate data, including pay class tracking and basic analysis (averages, medians, modes)Prepare compliance logs, reports, and backup documentation for internal review, audits, and owner submissionsMaintain organized, accurate, and audit-ready compliance files across assigned projectsCoordination & CommunicationCoordinate internally with project teams to collect required compliance informationCommunicate routine compliance requests and follow-ups with subcontractors and vendorsEscalate unclear requirements, inconsistencies, or potential compliance risks to leadershipFollow established compliance procedures and support continuous process improvementAgencies & Programs SupportedTexas Facilities Commission (TFC)U.S. Customs and Border Protection (CBP)Texas Department of Transportation (TxDOT)City of AustinCity of HoustonHouston Airport System (HAS)City of LaredoROCIPQUALIFICATIONS:Required: Experience supporting construction compliance or construction administration on Texas public-sector projectsFamiliarity with prompt pay tracking, certified payroll documentation, and MWDBE/HUB reportingExperience usingLCPtracker, DMS/B2G Now, or similar compliance platformsStrong proficiency inMicrosoft ExcelHigh attention to detail and strong organizational skillsClear written and verbal communication skillsAbility to work in a structured, process-driven environment with leadership oversightPreferred: Experience supporting multiple public owner agenciesPrior experience assisting with audits or agency compliance reviewsFamiliarity with TxDOT or municipal compliance programsReports to: Director of Project ControlsLocation - Texas Division: Houston, Austin, or MissionEqual Employment OpportunityPosillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic.#LI-OnsitePosillico Civil, Inc. together with its parent, subsidiaries, affiliates, partners and joint ventures (collectively “Posillico”) do not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Posillico or an employee of Posillico, by mail, electronically, or otherwise will be considered property of Posillico. Posillico will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Posillico will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. As a condition for payment, an Agency shall have an agreement signed by an authorized Posillico representative. Verbal or written communications from any employee of Posillico shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be the property of Posillico.

Created: 2026-01-16