Operations Administrative Assistant/Backup Dispatcher

POSITION SUMMARYU.S. AutoForce, a division of U.S. Venture, Inc., brings together more than 100 years of experience as an industry leader in the distribution of tires, undercar parts, and lubricants to independent tire retailers, auto repair shops, and automotive dealerships.The Operations Administrative Assistant performs varied duties such as cash handling, facility filing, personnel onboarding, and support the operation directed by management. Must be able to follow procedures with minimal direction and work independently, utilizing professional judgment and interpersonal skills.The schedule for this position is Monday-Friday from 9:00am to 5:30pm. Occasional Saturdays (7:30am-12:00pm)JOB RESPONSIBILITIESAdmin ResponsibilitiesPerform varied duties such as screening mail, maintaining COD files and recordsUtilize a computer to generate general correspondence, reports, and spreadsheetsAssist with new hire onboardingAssist with team member's system loginsVerify Driver collection bagsMay assist with covering dispatch and will call, including breaks and lunchesDaily deposits, collect past due accounts, and assist with clearing COD's (Cash on Delivery)Maintain office and cleaning suppliesWillingness to provide moderate housekeeping of office and breakroomMay assist with planning company activities, i.e. - wellness fairs, job fairs, facility eventsMay run errands and make daily bank runs for depositsMay assist with inventory and ECOMM needsAdheres to all company policies, procedures, and business ethics codesMay need to travel occasionally to other site locations for training and observationThe duties listed in this job description are not exhaustive. Team members may be asked to perform other job-related tasks and follow any job-related instructions given by their supervisor, subject to reasonable accommodationsDispatcher ResponsibilitiesEnsure drivers complete all required daily paperwork: Driver logs, pre and post-trip inspections, and fuel receipts.Assist with will-call customersAssist with reviewing Samsara driving alertsTrack drivers on Elite and close out all routes and open orders dailyTrain drivers on PIV, tablet, and safety expectations (may be involved in road tests)Complete all routing requests before scheduled cut-off timesBackup for Dispatch Supervisor and ECommAssign lines to be pulled by material handlers for will-call and metro routesAnswering phone calls in a professional and timely mannerCommunicates effectively with call center, sales, customers, drivers and other locationsOUR BENEFITSHighly competitive wages starting at $21/hrWeekly payWork boot reimbursement programHealthcare benefits, available your first day on the job401(k) with Generous Employer Contribution AND MatchPaid Vacation, Sick time and HolidaysOn-the-job training and skill developmentTuition ReimbursementEmployee Discount ProgramsPhysical Demands and Work EnvironmentPhysical demands: While performing the duties of this job, the employee must be qualified as to visual, auditory, physical, and mental ability to operate equipment safely with or without reasonable accommodation. The employee must frequently lift products weighing up to approximately 50 pounds, and occasionally up to 80 pounds. Occasionally exert a pushing force up to 40 pounds. Handling of commercial tires (e.g., rolling, destacking, team lifting) conduct team lifts or use mechanical equipment.Protective equipment required: steel or composite toe boots, safety vest, safety harness , seatbelt, SRL (self-retracting lifeline). All equipment is provided by U.S. AutoForce except for steel / composite toe boots. All team members must be able to adhere with s

Created: 2026-01-16