Legal Assistant - Corporate/Real Estate (Seattle)

Job Description A client of Insight Global is seeking a Practice Assistant to join their team in Seattle, WA. The Practice Assistant will be responsible for providing high-quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The Practice Assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the Firm or industry standards. Key Responsibilities and Essential Job Functions: u2022 Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients. u2022 Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional. u2022 Schedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals. u2022 Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner. u2022 Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly. u2022 Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices. u2022 Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing, when appropriate. u2022 Enter and manage work requests from lawyers in the Firmu2019s workflow tool and complete according to provided deadline(s). u2022 Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments, including office services, the IT Help Desk, document services, accounting, billing, and records. u2022 Perform all file maintenance, including saving documents to the document management system. u2022 Assist lawyers with time entry, billing, and collection, as needed. u2022 Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner. u2022 Perform clerical duties for non-legal departments, as needed. u2022 Special projects and duties as assigned. Required Skills: u2022 Advanced knowledge of Microsoft Office Suite and Adobe. u2022 Experience with document management systems. u2022 Experience with electronic signature software programs. u2022 Proficiency in core legal administrative assistant functions and advanced technical and communications skills. u2022 Experience with creating signature page checklists and signature packets. u2022 Experience with maintaining digital electronic files of executed Lease files (Lease, Amendments, SNDAs, Estoppels, Liens, Notices) or Closing Documents. u2022 Understand how to create and assemble Closing Binders for Acquisition/Sale/Loan transactions from an index party list to final digital file as Subfolder and share with client. u2022 Ability to edit PDF documents by inserting dates, fill in blanks, replace PDF pages of PDF documents. u2022 Familiar with commercial real estate terminology and tasks. u2022 Familiar with large file sharing and electronic signature applications. u2022 Experience with preparing closing binders, signature page checklists, signature packets, stock purchase agreements, shareholder agreements, stock certificates, SEC documents, bylaws, articles of incorporation and minutes. u2022 Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands. u2022 Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings. u2022 Ability to take direction and work independently with little supervision. u2022 Ability to effectively work well with others. u2022 Effective and professional interpersonal and communication skills. u2022 Ability to write clearly and professionally, with excellent proofing skills. u2022 Strong work ethic with ability and commitment to maintain confidentiality. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: Skills and Requirements 4-5 years of experience supporting lawyers and paralegals with administrative or client-related tasks Experience opening new matters and preparing waiver letters Experience with corporate legal documents (closing binders, signature page checklists, stock purchase agreements, shareholder agreements, stock certificates, SEC documents, bylaws, articles of incorporation, and minutes) Advanced MS Office & Adobe Experience submitting invoices and managing billing systems (e.g., Chrome River, Aderant, Bill Blast) Document Management System experience (iManage preferred) Strong business acumen; ability to work with cross functional team having effective/professional communication (written & verbal) big law firm experience

Created: 2026-01-22